oversight

Audit of the College of Lake County's Administration of a Strengthening Institutions Grant.

Published by the Department of Education, Office of Inspector General on 2005-04-04.

Below is a raw (and likely hideous) rendition of the original report. (PDF)

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                                        UNITED STATES DEPARTMENT OF EDUCATION 

                                             OFFICE OF INSPECTOR GENERAL 

                                                                   REGION V 

                                                           III NORTH CANAL, SUITE 940 

                                                             CHICAGO, ILLINOIS 60606 


                                                                 FAX: (312) 353-0244
     Audit                                                                                                                                       Investigation
(312) 886-6503                                                                                                                                  (312) 353-7891



                                                                                APR 0 4 2005.,
                                                                                                                    ED-OIG/A05FOOll

         James D. Rock
         Vice President
         Administrative Affairs
         19351 West Washington Street
         Grayslake, Illinois 60030-1198

         Dear Mr. Rock:

         This Final Audit Report presents the results of our audit at the College of Lake County
         Community College District No. 532 (College). The objective of our audit was to determine if
         the College expended federal Strengthening Institutions (SI) grant funds (P.R. P031Z0 1000 1) in
         accordance with its grant agreement, federal law and regulations, and applicable cost principles
         for the two years ended September 30,2004. We expanded our audit to cover the College's
         management of cash during the full grant period of October 1,2000, to September 30,2004.
         Because there were no findings that require resolution, you are not required to respond to this
         report.

                                                             BACKGROUND
         The College is a community college founded in 1969. It is a member of the North Central
         Association and receives accreditation from the Higher Learning Commission. As the SI grant's
         fiscal agent, the College, in cooperation with the Illinois Board of Higher Education and the
         Illinois Capital Development Board, received and expended $2,775,000 in SI grant funds for
         architectural design and construction costs for the University Center of Lake County on the
         College's Grayslake, Illinois, campus. In addition to the federal SI grant funds, the State of
         Illinois appropriated $11 million, the Lake County government earmarked $3 million, and the
         College donated $3 million worth ofland for the University Center.

                                                           AUDIT RESULTS
          The College generally expended $2,117,136 of SI grant funds in accordance with its grant
          agreement, federal law and regulations, and applicable cost principles for the period October 1,
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          2002, to September 30,2004 .


          1The College did not expend any SI grant funds during the first year of the grant (October 1, 2000, through 

          September 30, 2001). KPMG audited federal expenditures of $576,044 as part of the OMB Circular A-133 single 

          audit for the period July 1, 2001, through June 30,2002. 



                     Our mission Is to promote the efficiency, effectiveness, and integrity of the Department's programs and operations.




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      However, the College maintained federal cash in excess of its immediate needs during the grant
      period. The excess cash amounts ranged from $51,351 to $198,511, and the College maintained
      the excess cash from 1 to 26 days. Our calculations indicated that the interest costs the federal
      government incurred on the excess cash was only $337. A College official informed us that the
      College implemented an interactive system with its bank in 2004 that should alleviate this
      problem in the future. Therefore, we are not recommending any further corrective action.

                        OBJECTIVE, SCOPE, AND METHODOLOGY

      The objective of our audit was to determine if the College expended federal SI grant funds in
      accordance with its grant agreement, federal law and regulations, and applicable cost principles
      for the two years ending September 30,2004. We expanded our audit to cover the College's
      management of cash during the full grant period of October 1,2000, through September 30,
      2004.

      To achieve our objective we:

          1. 	 Reviewed the OMB Circular A-133 audit reports prepared by an independent public
               accountant (KPMG) for the years ended June 30,2002 and 2003, and reviewed audit
               documentation for the year ended June 30, 2002.

          2. 	 Reviewed the College's August 24,2000, grant application (including budgets), grant
               award letters, budget changes and approvals, organizational charts, and financial reports
               for the years ended June 30,2003 and 2004.

          3. 	 Reviewed written policies and procedures and interviewed a College official to obtain an
               understanding of the processes the College used to provide reasonable assurance of
               compliance with SI grant requirements and applicable federal law and regulations.

          4. 	 Reviewed various records and documents such as bank records, accounting records, and
               invoices, for transactions that totaled $2,117,136 and were recorded in the College's
               grant accounting records for the period October 1, 2002, through September 30,2004.

          5. 	 Interviewed various College officials.

      We conducted our work at the College's administrative offices in Grayslake, Illinois, and our
      office in Chicago, Illinois, during February and March 2005. We discussed the results of our
      audit with College Officials on March 24,2005.




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                           ADMINISTRATIVE MATTERS 


In accordance with the Freedom ofInformation Act (5 U.S.C. §552), reports issued by the Office
ofInspector General are available to members of the press and general public to the extent
information contained therein is not subject to exemptions in the Act.

We appreciate the cooperation and assistance extended by your staff during the audit. If you
have any questions, please contact me at 312-886-6503.

                                     Sincerely,




                                     Regional Inspector General
                                     for Audit




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