Review for Settlement of Accounts of Certifying Officers

Published by the Government Accountability Office on 1971-01-25.

Below is a raw (and likely hideous) rendition of the original report. (PDF)

                            REGIONAL OFFICE
                         CHICAGO, ILLINOIS 60607

                                                                   JAN 2: 197!
Mr. Burton C. Klietz
Finance Officer
U. S. Department of Agriculture
Agricultural Research Service
Minneapolis Finance Office
123 East Grant Street, 2nd Floor Annex
Minneapolis, Minnesota 55403

Dear Mr. Klietz:

     We have made a review for the settlement of accounts of the
certifying officers at the Minneapolis Finance Office of the
Finance Division of the Agricultural Research Service, for the
period April 1, 1967, through July 31, 1970. The review was
made pursuant to the Budget and Accounting Act, 1921 (31 U.S.C. 53)
and the Accounting and Auditing Act of 1950 (31 U.S.C. 67).

     The review was completed in October 1970 and was directed
primarily towards the settlement of the certifying officers'
accounts, and included an examination of disbursements of funds
and related administrative procedures and controls. We did not
examine program type activities nor did we review payroll operations.

     We found that generally, administrative procedures and controls
were effective and that generally, the financial transactions
reviewed were processed in a satisfactory manner. However, the
following items were discussed with you and your staff and cor-
rective action was taken or promised. We found there is a need

     --better documentation for more effective control over
       partial payments on contracts.

     --limiting the number of travel vouchers an individual may
       submit in any one month.

     --review of travel advances to reduce those excess to needs.

                                 g~ea"                  /~~
     A copy of this letter is being furnished to the Administrator,
Agricultural Research Service, and the Inspector General, Depart-
ment of Agriculture.

     We wish to acknowledge the cooperation given our representa-
tives during the review and would appreciate being advised of the
final action taken on these matters.

                                     Sincerely yours,

                                    V. R. Wolfson
                                     M. R. Wolfson
                                     Regional Manager

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