_ .... .. n f 2 C? performed by any proposed contractor until the contrzct had been approved by the District. The Procurement Office issued a memorandum cm February LO, 1969, which specifically advised agency heads to give proper consideration to the respective limits of their contract ap- proval authority when dealin g with prospective contractors. We reviewed the contract files for 333 contracts awarded during P. XiSC2l year 1969 - 23i) of which were dated prior to the issuance of the February 10, 1969, memorandum and i03 of which were dated after the ntxorandcm' s issuance, The following tabulation indicates that, fol- lowing the issuance of the memoranda, no significant improvement has occurred in the processing of negotiated services contracts. FY 1969 contracts dated: Before Feb- After Feb- ruary IQ, 1969 ruary 10, 1969 kmber of contract files containing: Contract cost data 53. 29 Percentage of total 22 28 Documentation indicating negotiating activity (note) 91 46 Percentage of total 40 45 Copy of contract and routine correspondence, only 88 28 Percentage of total 38 - - 27 - Total 231) -100 &103 Note: nTo formal record of negotiating activity was present in the contract files. The Procurement Office memoranda appear to have been partially effective in curbing the practice of permitting a contractor to begin work before the contract has been approved, Of the 230 contract files we examined covering contracts dated before February LO, X.969, we found that 74, or about 32 percent, indicated that the contractor began work - 2- before chc! csnrract wcls approved. Ln contrast, we found that only 14, or about L4 perccn:, of Yiz.2 Ii.03 contract files covering contracts dated afrcz Febaa2y 10, 1369, contained indications of t&e contractor starting wdk before the contract was approved. We have no immediate plans to review, in detail, the manner in which negotiated services contracts have been negotiated and awarded. .I We believe that the foregoing matters warrant your attention with re- .,. .!? gard to further emphasizing the need for department and agency officials I to adhere to Procarement i%nual regulations. .1 We wish to acknowledge the cooperation extended to our representa- I! tives during the performance of this survey , and we would be glad to discuss these matters further if you wish. Sincerely yours, Willard L. Russ Assistant Director Mr, Sam D. Starobin, Director Department of Gezeral Services District of Columbia Government 3 -3-
Procedures and Practices for Awarding Negotiated Services Contracts, District of Columbia Government
Published by the Government Accountability Office on 1971-04-30.
Below is a raw (and likely hideous) rendition of the original report. (PDF)