COMPTROLLER GENERAL OF THE UNITED STATES WASHINGTON. D.C. 20548 19 B-170968 January 153 n97IL 7% lllllllllllllllllllllllllllll LM095748 Dear Mr. Broyhill: . -0 Y>dnd 7 ms r/contained in a letter from Nationwide Building Main- _I tensnce, Inc., Alexandria, Virginia, &zqe~ concerning late payments on invoices and a claim-._,_._ I I---.-_F-L.L for-- payment -___ ~_ for I~.FEve~-~.~-~~.~coa.~.t~~,.~qr'k3Ln _-_,___-. The invoices in question, except one whose existence could not be con- firmed, have been paid, and the claim has been appealed to the Armed Services Board of Contract Appeals. We examined into the payments for services at three Government agencies in the Washington metropolitan area to ascertain whether settlement had been made on a timely basis. We found that in most instances Nationwide had been paid within a month after it had per- formed its services. Details on the individual payments are presented below. SERVICES FOR GENERALSERVICES ADMIWISTRATION On Septembe,r 1, 1970, the General Services Administration re- ceived Hationwide's invoice for $2,290 for August services under contract GS-03B-12641. The invoice was paid on September 17, 1970* Nationwide stated that it had not received payment of $1,101 for July and August services under contract GS-03B-12691. The agency cannot locate an invoice in the amount of $1,101 for such services. The agency did pay about $7,000 on August 14, 1970, for July 1970 services and about $7,OCO on September 10, 1970, for August 1970 services. The agency also paid $440 for overtime ser- vices provided during July and August. c SERVICES FOR THE NAVY 2l * On August 29, 1970, Nationwide submitted to the Naval Ordnanc / Laboratory a $9,491 invoice for August services under contract N62477-70-C-0176. On September 9, 1970, the laboratory deducted $204 for services not performed. Naval Laboratory personnel then submitted adjusted documents to the Naval Regional Finance Center, Washington, D.C., on September 15, 1970, where a check for $9,287 was issued to Nationwide on September 30, 1970. Payment was made within 21 days after the adjustment. Nationwide submitted two separate invoices on July 31 and %3s72- August 29, 1970, for services at the Quantico IMarine Corps Base/ dur5ng:Jul.y and August under contract N62477-70-C-1006. Each invoice EMTAVAtlABtE B-170968 was incomplete and was submitted to the Finance Center instead of to Quantico. The Finance Center notified the contractor and re- routed the invoices to Quantico where they were processed for pay- ment. Payment of the July invoice was further delayed because it lacked appropriate accounting data and had to be reprocessed at Quantico. Nationwide was notified of the reason for the delay. The Finance Center paid an adjusted $5,660 on the July invoice and paid $6,344 on the August invoice on October 2 and September 28, 197'0, respectively, or within 23 days after Nationwide had supplied required Work Completion Reports and Quantico had supplied the proper accounting data for the July voucher. Nationwide submitted an $846 invoice da June 30, 1970, cov- ering services performed at Cameron Station flfrom April 20 through June 30, 1970, under contract DAEGO3-70-M-5823.According to Army officials, the certificate of services performed was misrouted and was not checked upon until receipt of a complaint from your office. Payment was expedited and was made on October 6, 190. Nationwide submitted a $6,521 invoice dated September 2, 1970, for services at Fort George G. Meade during August 1970 under con- tract DABBO~-71-c-0016, and the invoice was paid on September 159 1970, within 13 days after receipt. Nationwide stated that in March 190 it submitted a claim under contract DABBO5-70-C-0020 for services at Fort George G. Meade and had not received any word on the claim until late August 1970. The contracting officer told us that he had had various discussions with Nationwide, and, on November 24, 1970, rendered his decision. On December 21, 1970, Nationwide appealed the decision on the claim to the Armed Services Board of Contract Appeals, Docket No. 15961. During our review we examined pertinent documents and procedures and held discussions with responsible officials at agency installa- tions and with the president of Nationwide. Copies of this letter will be sent for information purposes, as authorized by you, to the Administrator of the General Services, the Assistant Secretary of the Army (Installations end Logistics), and d -2- ~-170968 the Comptroller of the Navy. The document you furnished to us is being returned as you requested. We will be pleased to provide fur- ther assistance if desired. Sincerely yours, of the United States Enclosure The Honorable Joel T. Broyhill /= House of Representatives L. -3-
Examination of Statements Contained in a Letter From Nationwide Building Maintenance, Inc. Concerning Late Payments on Invoices and a Claim for Payment for Government-Contracted Work
Published by the Government Accountability Office on 1971-01-15.
Below is a raw (and likely hideous) rendition of the original report. (PDF)