United States General Accounting Office Genera3 Government Division Washington, D.C. 20548 B-282870 August 24,1999 David J. O’Connor Director, Office of Human Resources Management Environmental Protection Agency Subject: Personnel Practices: Reimbursable Interagency Details Dear Mr. O’Connor: We want to bring to your attention the importance of obtaining reimbursement from agencies when the Environmental Protection Agency (EPA) details employees to them. In connection with our recent review of the personnel practices of the Small Business Administration (SBA), we found that several agencies, including EPA, had detailed employees to SBA on a reimbursable basis but had not billed SBA for reimbursement.’ According to an Interagency Agreement signed by officials of SBA and EPA, an employee from your agency, Mr. David W. Schnare, was detailed to SBA on a reimbursable basis from October 26, 1997, to October 25, 1998. The Interagency Agreement provided for reimbursement of Mr. Schnare’s salary and benefits. However, an SBA official informed us that as of May 25,1999, SBA had not received a bill from EPA for this employee’s services and, therefore, reimbursement had not been made. In accordance with a 1985 Comptroller General decision, details for which reimbursement is not made would, except in limited circumstances, (1) violate the statutory provision that appropriations must be spent only for the purpose for which they are appropriated and (2) unlawfully augment the appropriations of the receiving agency.’ We have not examined interagency details at EPA Consequently, we do not know if this particular case is an anomaly or symptomatic of a broader misapplication of internal controls governing reimbursements for interagency details. For this reason, we call your attention to this specific case in the possibility that you may wish to examine whether your agency’s internal controls are worldng appropriately to ensure timely reimbursements for such details. ’Small Business Administration: Review of Selected Personnel Practices (GAO/GGD-99-68, Apr. 23,1999). ’ 64 Comp. Gen. 370 (1985). Page I /62663 GAO/GGD-99-172R Reimbursable Interagency Details B-282870 A contact at SBA about the specific case is the current Associate Deputy Administrator for Management and Administration, Ms. Elizabeth Montoya, at (202) 2056610. We would appreciate being notjfied of any action taken on Mr. S&mu-e’s detail or on the- agency’s internal controls for interagency details. Please caII me at (202) 512-8676 or Assistant Director Richard Caradine at (202) 512-8109 if you have any questions. Sincerely yours, Michael Brostek Associate Director, Federal Management and Workforce Issues Page 2 GAO/GGD-99-172R Reimbursable Interagency Details Ordering Information The first copy of each GAO report and testimony is free. Additional copies are $2 each. Orders should be sent to the following address, accompanied by a check or money order made out to the Superintendent of Documents, when necessary. VISA and Mastercard credit cards are accepted, also. Orders for 100 or more copies to be mailed to a single address are discounted 25 percent. Orders by mail: U.S. General Accounting Office P.O. Box 37050 Washington, DC 20013 or visit: Room 1100 700 4th St. NW (corner of 4th and G Sts. NW) U.S. General Accounting Office Washington, DC Orders may also be placed-by calling (202) 512-6000 or by using fax number (202) 512-6061, or TDD (202) 512-2537. Each day, GAO issues a list of newly available reports and testimony. To receive facsimile copies of the daily list or any list from the past 30 days, please call (202) 512-6000 using a touchtone phone. A recorded menu w-RI provide information on how to obtain these lists. For information on how to access GAO reports on the INTERNET, send an e-mail message with ‘info” in the body to: infoQwww.gao.gov or visit GAO’s World Wide Web Home Page at: http://www.gao.gov United States General Accounting Office Washington, D.C. 20548-0001 I permit No. GlOO Official Business Penalty for Private Use $300 Address Correction Requested ,:. (410493)
Personnel Practices: Reimbursable Interagency Details
Published by the Government Accountability Office on 1999-08-24.
Below is a raw (and likely hideous) rendition of the original report. (PDF)