United States GAO General Accounting Office Washington, D.C. 20548 General Government Division B-280292 February 19,1999 The Honorable Bob Franks, Chairman The Honorable Robert Wise, Jr. Ranking Democratic Member Subcommittee on Economic Development, Public Buildings, Hazardous Materials and Pipeline Transportation Committee on Transportation and Infrastructure House of Representatives Subject: General Services Administration: Travel and Traininw Activities of the Public Buildings Service This letter responds to your request for information on the travel and training activities of employees of the Public Buildings Service (PBS) within the General Services Administration (GSA). You expressed concern about the use of resources for travel and training purposes when the Federal Buildings Fund (FBF) had a revenue shortfall. Specifically, for selected years, you asked for information on PBS’(1) limits on expenditures and obligations for travel and training, (2) off-site events sponsored by PBS Central Office and National Capital Region (NCR), (3) trips taken by staff in the Commissioner’s Office, and (4) employees attending management training programs. Results in Brief The fiscal year 1997 limit imposed through the appropriations process on the amounts PBS could expend on travel was about 62 percent higher than the limit unposed on travel spending for fiscal year 1992 when adjusted for inflation. In fiscal year 1998, the appropriations act for GSA did not include a provision limiting PBS travel expenditures. There is no comparable limit on the amounts PBS can expend for training. When adjusted for inflation, PBS’fiscal year 1998 travel obligations were 34 percent higher than its fiscal year 1992 travel obligations, and its fiscal year 1998 training obligations were 23 percent lower than its fiscal year 1992 training obligations. However, on an annual basis, obligations for travel and training fluctuated. According to PBS officials, increases in travel were primarily related to the New York World Trade Center bombing trial in 1994 and security issues during the 1996 Olympics in Atlanta, GA. Also, increases in training occurred based on the need to train staff in a new computer system and new business processes, resulting from planned changes in the way PBS would conduct business in the future. PBS identified 27 off-site events that were sponsored by the Central Office at a total cost of $2.7 million and 6 off-site NCR events that costed a total of $276,862. All of these events were held during fiscal years 1996 through 1998. Most of the events were regularly scheduled Page 1 GAO/GGD-99-4OR PBS Travel and Training Activities B-280292 recurring management conferences. Also, during fiscal years 1996 through 1998, staff in the PBS Commissioner’s office traveled 256 tunes at a cost of about $200,000. According to PBS data, 15 of its employees attended management development programs at GSA’s expense in fiscal years 1995 through 1998; and according to PBS officials, all 15 of these employees were still employed by GSA as of February 4,1999. The number of PBS staff sent to these types of programs has declined over the years, with no additional employees being sent in fiscal year 1998. Scope and Methodology To provide information on PBS’travel and training obligations for fiscal years 1992 through 1998, we obtained reports from GSA’s National Electronic Accounting and Reporting System that record obligated funds. We interviewed PBS officials about the fluctuations in the data provided but did not independently verify these data. We also obtained documents from PBS budget officials that showed PBS’s specific limitations on travel expenditures for fiscal years 1992 through 199’7.PBS did not have a specific limitation on travel expenditures for fiscal year 1998 and generally has not had any specific limitation imposed on its training expenditures. We obtained information on the shortfalls in the FBF and GSA’s actions to deal with the shortfalls from a recent report we issued.’ To provide information on off-site events, which we defined as being outside of Washington, D.C., sponsored by PBS Central Office and NCR, we relied on date provided by PBS officials. Neither the Central Office or NCR had a central location for information on off-site events; therefore, we could not determine whether all off-site events were identified or if the data provided were complete. We requested PBS officials in the Central Office and NCR to identify all off-site events that they sponsored during fiscal years 1996 through 1998 and to provide specific information on each event, including the dates, information on attendees, cost, purpose, and location. To provide information on the frequency and cost of trips taken by staff in the PBS Commissioner’s Office for fiscal years 1996 through 1998,we examined travel orders and travel vouchers for trips taken by the staff during this tune. We discussed questions we had about any of the travel with the deputy commissioner. We reviewed training authorization forms to identify staff that attended management training programs during fiscal years 1995 through 1998. We obtained the names of employees attending such programs, the provider of the program, the year of attendance, the cost of the program and travel, and the grade level of the employee. We relied on PBS officials to tell us if these employees were still employed by GSA as of when we received the information on February 4,1999. We did not assess the need for or appropriateness of PBS’travel or training. ’General Services Administration: ImDact of Overestimation of Rental Revenue on the Federal Buildinas Fund (GAOIGGD-98- 183, Aug. 17,1998). Page 2 GAO/GGD-99-40R PBS Travel and Training Activities B-280292 We conducted our review in Washington, D-C., between June 1998 and January 1999 in accordance with generally accepted govenunent auditing standards. We requested comments on a draft of this letter from the Administrator of GSA. GSA’s comments are discussed at the end of this letter. Background PBS is the federal government’s principal real estate agent, and its operations and capital costs are primarily Financed through the F’BF. PBS charges federal agencies rent for the space they occupy, and the receipts for the rent are deposited in the F’BF. As part of the President’s budget preparation process, GSA estimates the rental revenue PBS expects to receive. Through the appropriation process, Congress annutiy limits how much of the fund can be expended for various activities. Due to weaknesses in the process used to estimate rental revenues, beginning with fiscal year 1994 and continuing through fiscal year 1997, PBS actual annual rental revenues were overestimated, resulting in the receipt of less rental revenue than anticipated in the annual budgets. In January 1997, PBS informed Congress that it expected its total overestimation of rental revenues for fiscal years 1996 and 1997 to be $847 million. While there was a shortfall between the estimated and actual rental revenues in the F’BF, at no point did PBS obligate more funds than it had received. PBS was able to deal with the overestimations by reducing planned expenditures, using unobligated carryover balances, and establishing a reserve to ensure that obligational authority was not used until revenue was available to cover the obligations. In August 1998,2we reported that GSA had taken or planned to take corrective actions that, if effectively implemented, should help improve future rental revenue estimates. Travel and Training Expenses For many years, the annual appropriations acts that contain the appropriations for GSA- including PBS-have contained a general provision that limited the amounts GSA and other agencies covered by the acts could spend on travel expenses3 This limitation did not apply to the amounts that PBS could expend for training. The fiscal year 1997 limit imposed on the amounts PBS could expend on travel was about 62 percent higher than the limit imposed on travel spending for fiscal year 1992 ($7.7 compared to $12.5 million) when adjusted for inflation. In fiscal year 1998, the appropriations act for GSA did not include a provision limiting PBS travel expenditures. Obligations for travel and training fluctuated annually as shown in table 1. However, when adjusted for inflation, PBS’travel obligations in fiscal year 1998 were about 34 percent higher than its l&al year 1992 travel obligations and its fiscal ’ GAO/GGD-98-183,Aug. 17,1998. ’See for example, section 519 of the Treasury, PostaJService, and General Government Appropriations Act, 1996. This section provides that where an agency’s appropriations are available for travel expenses, travel expenditures from the appropriations may not exceed the amounts set forth for travel in the budget estimates without advance approval from the House and Senate Committees on Appropriations. Page 3 GAO/GGD-99-40R PBS Travel and Training Activities B-280292 year 1998 training obligations were about 23 percent lower than its fiscal years 1992training obligations. Table 1: Obligations for PBS Travel and Training for Fiscal Years 1992 Through 1998 Fiscal years Type of Obligation 1992 1993 1994 1995 1996 1997 1998 Travel $7.4 $7.8 $10.9 $8.7 $10.6 $11.4 $9.9 Trainina 6.4 6.5 7.4 7.7 8.9 7.5 4.9 Note: Dollars are in millions and have been adjusted to fiscal year 1998 dollars. Source: PBS Budget Office. As table 1 shows, PBS travel obligations fluctuated during the period, rising sharply in fiscal years 1994 and 1996. According to PBS officials, these increases primarily were due to the need to relocate staff-particularly federal protective service employees-to deal with security issues relating to the New York World Trade Center bombing trial in 1994 and the 1996 Olympics in Atlanta, GA The travel obligations decreased in fiscal year 1995 due, in part, to a reorganization within PBS. Training obligations rose steadily through fiscal year 1996 and then declined in both fiscal years 1997 and 1998.According to PBS officials, training needs increased in fiscal years 1992 through 1996 due to the installation of a new computer system and the need to train employees on the new business processes that resulted from PBS restructuring its lines of business and changing the way it would conduct business in the future. GSA did not attempt to reduce the travel or training expenses to cover the shortfalls experienced in the FBF from fiscal year 1994 to 1997. According to PBS, given the level of the shortfalls (which ranged into hundreds of millions of dollars annually) cutting spending on travel or training (which were a few million dollars annually) would not have freed up a significant amount of funds that could have been diverted to construction or repair and alteration projects. PBS Off-Site Events Sponsored by the Central Offke and National Capital Region PBS Central Office in Washington, D-C., reported sponsoring 27 off-site events in fiscal years 1996 through 1998,at a total cost of $2.7 million. Over half of the events (16) were annual conferences held by different business lines within PBS. The other 11 events were generally (1) associated with GSA’s reinvention activities that were aimed at making PBS the provider of choice for agencies or (2) other training sessions. The events generally lasted 2 to 3 days, and 11 of the 27 were held in Maryland, more than in any other state. Three events were attended by more than 50 staff the two largest events, “Can’t Beat GSA Leasing” and “Can’t Beat GSA Space Alterations,” were each attended by 600 or more staff. Both of these events were held to educate GSA employees on initiatives being implemented by PBS to help make GSA the provider of choice for federal agencies’space needs. Page 4 GAO/GGD-99-4OR PBS Travel and Training Activities B-280292 NCR reported sponsoring six PBS off-site events, at a total cost of $276,862, in fiscal years 1996 through 1998. Five of these six events were described as management conferences that were held on a regular schedule. An NCR official said that it is necessary for management to meet on a regular basis away from the office to reduce distractions and thus facilitate the meetings. These events were alI held in Maryland or West Virginia. The sixth event was also held in West Virginia, specifically for property managers to develop new management skiUs that would be needed because of the organizational changes that were occurring. Travel by Staff in the PBS Commissioner’s Office The PBS Commissioner’s Office spent about $200,000 on travel during fiscal years 1996 through 1998.During this period, a total of 26 staff were assigned to the PBS Commissioner’s Office, 7 of whom were political appointees. Ten of these staff did not travel during the period reviewed. The PBS Commissioner traveled more than any of his staff. Table 2 summarizes the number of staff who traveled, the number of trips taken, and total travel expenses for each fiscal year. Table 2: Summary of Travel by Staff in the PBS Commissioner’s Office for Fiscal Years 1996-1998 Fiscal year Number of staff traveling Number of trips Travelexpenses 1996 10 83 $52,683 1997 10 91 79,929 1998 IO 82 67,075 Source: GAO analysis of information obtained from the PBS Commissioner’s Office, GSA. As shown in table 2, the number of trips and travel expenses increased in fiscal year 1997. This increase was due to a Senior Executive Service employee from the Denver Regional Office being temporarily assigned as the Acting Regional Administrator in the Philadelphia Regional Office for about 2 months and then as the Acting Deputy Regional Administrator in NCR for 10 months. According to PBS’Deputy Commissioner, this person was detailed to these positions due to his vast experience and knowledge of PBS. He said that PBS determined that it would be more cost effective to have this person detailed to these assignments rather than relocating him for a year. Enclosure I to this letter contains a detailed listing of trips taken by staff in the PBS Commissioner’s Office for fiscal years 1996 to 1998. Number of PBS Staff Attending Management Programs The number of staff that PBS has sent to management programs declined after fIscaI year 1996. As shown in table 3, the number of PBS staff attending management programs declined from eight in fiscal year 1996 to three in fiscal year 1997. One of the programs attended in fiscal year 1997 is scheduled to run through May 1999. However, no new staff were sent to management programs in f=caI year 1998. According to PBS, ail staff that attended these programs since fiscal year 1995 were stih employed with GSA as of February 4,1999. Page 5 GAOIGGD-99-40R PBS Travel and Training Activities B-280292 Table 3: Number of PBS Staff Attending Management Programs Number Cost of program Fiscal year of staff and travel Provider of management program 1995 4 $82,264 American University,” Council for Excellence in Government 1996 8 71,925 Brookings institution, Council for Excellence in Government, Harvard University, Leaderlab, Federal Executive Institute 1997 3 44,332 Council for Excellence in Government, American Universiv Three staff attended the American University program, which began in fiscal year 1995 and ended in fiscal year 1996. “This program began in August 1997 and is scheduled to run through May 1999. Source: GAO analysis of information obtained from PBS Management Support Division, GSA. Agency Comments and Our Evaluation We requested comments on a draft of this letter from the Administrator of GSA. On February 18,1999, we obtained oral comments from GSA’s Director, Public Buildings Service Management Support Division. He said that the draft letter generally presented the facts accurately and provided some technical comments that we incorporated as appropriate. - - - - - We are sending copies of this letter to the Ranking Democratic Member, Subcommittee on Oversight, Investigations and Emergency Management, House Committee on Transportation and Infrastructure, and the Administrator of GSA. We will also make copies available to others on request. Major contributors to this letter were Ronald King, Assistant Director; Maria D. Edelstein, Evaluator-in-Charge; and Michael Horton, Evaluator. Please contact me at (202) 512-8387if you or your staff have any questions about this letter. Bernard L. Ungar Director, Government Business Operations Issues Enclosure Page 6 GAOKGD-9940R PBS Travel and Training Activities Enclosure I Listing of Trips Taken by Staff in the PBS Commissioner’s Office This enclosure lists trips taken by staff assigned to the PBS Commissioner’s Office for fiscal years 1996 through 1998. For each position in the Commissioner’s Office where staff traveled at least once, we list the dates, cost, location, and purpose of each trip that was taken in fiscal years 1996 through 1998. The staff is listed in order of those who took the most trips during the period we reviewed. Table 1.1: Trips Taken by Staff in the PBS Commissioner’s Office in Fiscal Years 1996 - 1998 Fiscal Position Grade year Dates cost Location Purpose Commissioner” ES 04 1996 256196 $359 New York. NY Reaional office visit 2/12-13196 600 Atlanta, GA Regional office visit 2/l 5- 16196 242 Philadelphia, PA Regional office visit 3/3-4J96 409 San Antonio, TX AGC Building Contractors Division meeting/sign partnering agreement 3/l l-14196 560 Kansas City & St. Regional office visits/quarterly Louis, MO/Oklahoma Senior Real Estate Managers City, OK Conference 4/l 5-l 6196 486 Denver, CO Regional office visit/tour sites 4118-l 9196 526 Oklahoma City, OK Attend Oklahoma City 1 year anniversary of bomb&g - 4/27-29J96 1,084 Phoenix, AZ BOMA National Advisory Council meeting 514-l O/96 3,377 Stockholm, Sweden Workplace Network Annual Conference 5/l 2-l 3196 676 Minneapolis, MN AIA National Conference 613196 167 New York, NY Foley Square dedication 6125-28196 509 Boston, MA Meeting” 718-l l/96 225 Chicago, IL Can’t Beat GSA Leasing conferenceb 7118-l 9196 373 Omaha, NE Tour sites 8/l 2-13196 102 Baltimore, MD Conferenceb 913-6196 1,448 San Francisco, CA/ Regional office visit/tour sites Denver, CO 9/l 6- 17196 591 Phoenix, AZ Meetings/luncheon with Downtown Phoenix Partnership 9129-30196 804 Dallas, TX/Cleveland, International Downtown Assoc. OH conference/regional visit 1997 1 O/2-3/96 532 Orlando, FL Speak at the Disney Institute 1 O/9-10/96 568 Boston, MA Reaional office visit/town hall meeting/tour courthouse 1 O/l 7-l 8196 379 Chicago, IL Speak at National Trust for Historic Preservation conference/meet with regional staff/tour sites 1 l/6-7/96 216 Denver, CO Preshow for Can’t Beat GSA Space Alterationsb ll/ll-12/96 573 Montgomery, AL Groundbreaking/meetings with judge and senator Page 7 GAO/GGD-99-40R PBS Travel and Training Activities Enclosure I Listing of Trips Taken by Staff in the PBS Commissioner’s Office Fiscal Position Grade year Dates cost Location Purpose 1 l/l g-22/96 370 San Diego, CA Can’t Beat GSA Space Alterations conference’ 12l3-5196 123 Baltimore, MD Conference l/5-9/97 668 New Orleans, LA/R Security, Space & Facilities Lauderdale, FL confer&&. 211 g-20197 419 Boston, MA Not specifie& 3124197 151 New York, NY Speak at opening of AIA exhibit 4/l -6197 1,553 Seattle. WA/ Site visits/meet with regional Portland, OR/ staff/attend & speak at- San Francisco, CA conference ’ 512-3197 690 Phoenix, AZ Conference 5/l 8-23197 2,910 New Orleans, W Attend AIA National Convention/ Calgary, Canada Workplace Network conference 5/Z&29197 379 Phoenix, AZ Speak at conferenced 618-l O/97 793 Portland, OR AOC Conference 6123-25197 1,246 MinneaDolis. MN/ Dedication/tour sites/attend Detroit,‘MI . BOMA meeting 7f22f97 525 Boston, MA Meetings 7/30-8/l I97 796 San Francisco & Los Tour sites/meet with regional Angeles, CA staff 9/l 8- 19197 525 Concord, NH Courthouse dedication 9129-30197 642 Atlanta, GA Regional office & site visits 1998 1 O/27-28/97 191 Philadelphia, PA Conferenceb 11/4-7197 929 Dallas, TWTulsa, Not specified’ OK/Little Rock, AR 11 I24197 247 New York, NY Not specified 12l2-5197 83 Annapolis, MD SES conferenceb 12/8-l 2/97 2,390 London, England Meetings 1 II 3- 14198 348 New York, NY Meetings l/27-29/98 385 Grand Rapids, MI Conferenceb 2lll I98 135 New York, NY Meeting 2/l 6-l 7198 1,095 Helena, MT Attend hearing 3/l 2-l 3198 615 Miami, FL Meetings 3/17- 18198 474 New York, NY Meetings 412-3198 588 Boston, MA Meetings 4/16- 17198 370 Boston, MA Meeting” 4127-28198 404 New York, NY Tour courthouse/speak at building show 5f7-20198 5,106 Dublin, Ireland/ Meet with officials from Ireland’s London, England - Public Works Office/attend the Workplace Network conference 614-6198 312 Denver, CO Meeting’ 618198 449 Boston, MA Meetings 617 8-l 9198 187 Philadelphia, PA Conferenceb 7l7-9198 1,222 Seattle, WA Conference %I17-l 8198 670 Salt Lake City, UT Meetings 8127-28198 487 Savannah, GA Not specified 912-3198 416 New York, NY Regional off ice visit and meeting on Penn Station Page 8 GAO/GGD-99-40R PBS Travel and Training Activities Enclosure I Listing of Trips Taken by Staff in the PBS Commissioner’s Office Fiscal Position Grade year Dates cost Location Purpose Q/Q-l 1198 813 Toronto, Canada Speak at conference on courthouse design 91-l8198 165 New York, NY Meeting on Penn Station Q/23-25/98 574 Boston, MA PBS Management conferenceb Deputy ES 05 1997 l/5-7/97 682 New Orleans, LA Security, Space & Facilities Comtiissioner conference. 3l7l97 76 Charlottesville, VA Speech for GSA Administrator 3/l 4197 26 Philadelphia, PA Conference’ 312426/97 806 Atlanta, GA Deputy Regional Administrators GA 9123-24197 397 New York, NY Not specified 1998 1 O/26-28/97 2 18 Philadelphia, PA PBS conference 12/2-5197 80 Annapolis, MD SES Conference 12/8-Q/97 612 Tampa & St U.S. courts Petersburg, FL 12/l 8-20197 365 Los Angeles, CA Meeting with city officials re: LA court plan l/13-14/98 528 Boston, MA Not specified l/l g-20198 403 Los Angeles, CA Not specified 2/l l-13198 1,407 San Juan, PW Not specified St. Croix & St. Thomas, VI 2/l 7-l 9198 1 ,184 Miami 8 Fort Myers Not specified’ & Tampa, FU Atlanta. GA 3/18-19198 490 Orlando, FL Not specified 4/27/98 557 St. Louis, MO Not specified’ 5/I I98 402 Tampa, FL Not specified 5/l 2-l 5198 931 Kansas Citv. Not sbecified MOTTamoL ‘FL 612-3198 305 San Antonio, TX Conferenceb 6l7-9198 753 Boston, MA Meeting 6110-l l/98 550 Albany, NY Conference 6/l 7-l 9198 244 Philadelphia, PA ConferenceD 612 l-22/98 306 Philadelphia, PA Not specified’ 8/l 3-l 8/98 1,575 San Francisco, CA Give testimony in MSPB hearing 8/l 9198 153 Philadelphia, PA Field office meeting 812427t98 605 Los Angeles, CA 2nd PBS/Marshals Workshop 8/3-t/98 388 Orlando. FL Meet with Judae on desian for Orlando cou&ouse - Page 9 GAOKGD-99-4OR PBS Travel and Training Activities Enclosure I Listing of Trips Taken by Staff in the PBS Commissioner’s Of&ice Fiscal Position Grade year Dates cost Location Purpose 569 9122-25198 PBS Management Conference Special GS 13 1996 3112-14196 714 St. Louis, MO/ Senior Real Estate conference/ Assistant” Oklahoma City, OK travel with commissioner 4fl7-19196 551 Oklahoma, OK Observe 1 year anniversary of Oklahoma City bombing 613196 267 Chicago, IL Meeting 6/12-13/96 516 Dallas & Discuss feasibility study/FEMA Ft. Worth, TX meeting/represent PBS Commissioner at meeting 6127-28196 448 Boston, MA Can’t Beat GSA Leasing conference 718-l l/96 362 Chicago, IL Can’t Beat GSA Leasing conference 7129-30196 235 New York, NY Site visit for outleasing project 815-7196 699 Dallas & Ft. Worth, Site visit/congressional TX /Oklahoma City, meeting/meeting with FEB OK 912-4196 811 Monterey, CA TEEM ‘96 Conference 9/30-lOlli96 600 Boston, MA Visit federally owned space for possible outleasing 1997 1 O/2-3/96 597 Orlando, FL Accompanying commissioner to speech 1 O/27-1 l/l/96 800 Dallas & Ft. Worth, Signing of Memorandum of TX Understanding 3125-26197 438 Denver, CO 67 conference set-up 4/l -3197 989 Denver, CO Meeting 4117-24197 1,233 Atlanta, GA/Denver, Meeting co 5l7-6127197 870 Denver, CO To work on Denver Summit9 6l8- 1 o/97 627 Washington, D.C. Travel home during 2 month assignment to Denver, CO 9/I 8197 154 New York, NY Goodwill Games 1998 10130-I l/3/97 609 Atlanta, GA Goodwill Games/meeting l/l 2-l 3198 372 Oklahoma City, OK Meeting 2/l 8-20198 994 Portland, OR Not specified’ 3/l l-13/98 1,006 Houston, TX/Atlanta, Not specified’ GA 3131 I98 164 New York, NY Not specified’ 4/8- 12198 744 Denver, CO Not specified’ 6l4-5i98 278 New York, NY Not specified’ 717 5-21 I98 1,329 Atlanta, GA/New Not specified”” York, NY/Washington, D.C. 815-7198 979 Washington, D.C. Not s ecified’,” 918-l l/98 1,082 Washington, DC. Not specifieB’h Special ES 01 1996 1O/IO-l II95 268 Philadelphia, PA CAD 2000 task force & PBS CAD Assistant” center rollout 1 O/l 5-l 8/95 1,358 Atlanta, GA/New CAD 2000 rollout regional visits York, NY/Boston, MA 1 O/29-1 l/9/95 2,573 San Francisco, CA/ CAD 2000 rollout regional visits Auburn, WA Page 10 GAO/GGD-994OR PBS Travel and Training Activities Enclosure I Listing of Trips Taken by Staff in the PBS Commissioner’s Office Fiscal Position Grade Dates cost Location Purpose 1 l/13-14/95 612 Nashville, TN CAD 2000 rollout regional visits 1 l/27-29/95 709 Buffalo, NY CAD 2000 rollout regional visits 12/5-a/95 679 Louisville, KY/ CAD 2000 rollout regional visits Council Meeting 6/l 7-22f96 1,613 Anaheim, CA A/E/C Systems ‘96 conference 7129-31196 621 Chicago, IU CAD/CIFM pilot/Detroit EZ Detroii, Ml 1997 12l3-6f96 71 Baltimore, MD S ES conference 3/26-27197 686 Detroit, Ml Site review 419-l 7197 1,701 Detroit, Ml CEB conference 7/l 7-23197 1,642 Boston, MA EUEC conference 811l-l 3197 798 Ottawa, Canada Meet with officials from the Agency on Public Works, Government Services, Architectural & Engineering Services, and Real Property 1998 1 O/l 2-l 8197 2,159 Los Angeles, CA Visit Community Development Bank - 11 I1 8-23f97 1,563 Dallas, TX Attend GSA announcement 12l2-5197 81 Annapolis, MD SES conference l/26-31/98 1,269 Los Angeles, CA Round 1 Easy Designation announcement 3/29-4l2t98 624 Cedar Rapids, IA Facility dedication 4/l 3-l 7198 1,259 New Orleans, LA/ Round 2 Empowerment Montgomery,. AL Announcement at NCBM 6/l-4/98 706 Chicago, IL A/E/C Systems ‘98 Conference Chief of Staff ES 02 1996 10/18-19195 351 Chicago, IL Assistant Regional Administrators meeting 12/l 2-l 5195 166 Annapolis, MD Senior Real Estate Managers conference 3/l 1-l 4196 567 St. Louis, MO Senior Real Estate conference 4/l 5-l 6/96 470 Denver, CO Not specified 6125-28196 492 Boston, MA Meetings 718-l l/96 229 Chicago, IL Can’t Beat GSA Leasing conferenceb 8/1.i-13/96 145 Baltimore, MD Conference 8J20-21196 384 New York, NY Regional office visit and site visits 1997 IO/g-10196 568 Boston, MA Meeting/speaking engagement, regional visit, town hall meeting/tour courthouse 1 O/24/96 162 Philadelphia, PA Meeting 1116-7196 227 Denver, CO Not specified Page 11 GAO/GGD-99-40R PBS Travel and Training Activities Enclosure I Listing of Trips Taken by Staff in the PBS Commissioner’s Office Fiscal Position Grade year Dates cost Location Purpose 11 /19-22J96 338 San Diego, CA Can’t Beat GSA Alterations conference 12J3-6196 71 Baltimore, MD Conference 4/l -6197 1,367 Seattle, WAJPortland, Region/site visits, conference OR/San Francisco, CA 5J18-23J97 3,217 Calgary, Canada Workplace Network conference 816197 149 Philadelphia, PA Not specified 9121-w97 488 New York, NY International Downtown Association conference 1998 1 O/l 5-16i97 582 Ft Worth, TX Not specified 1 O/27-28/97 201 Philadelphia, PA Not specified 12J2-5197 103 Annapolis, MD Not specified 5J7-16f98 4.769 Dublin. lrelandl Meet with officials from Ireland’s London, England Public Works Office/attend . . * the Workplace Network conterence 6Jl7-19198 219 Philadelphia, PA Conference Former Deputy ES 06 1997 115-l 6197 1,925 Philadelphia, PAJ TDY expenses and trips home Commissioner Denver, CO during detail as acting regional administrator l/17-2/3/97 1,516 Denver, CO TDY expenses and trips home during detail as acting regional administrator l/24-26/97 552 Washington, D.C. Meet with senators Byrd &. Davis/attend BOMA conference 2J4-28197 3,257 Denver, CO TDY expenses and trips home during detail as acting regional administrator 3/l- 13197 2,431 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 3/l 4-31 J97 637 Denver. CO TDY exoenses and trips home durina detail as acting deputy regio;al administrator 4/l-1 6/97 935 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 4J17-3OJ97 2,610 Denver, CO TDY expenses and trips home durina detail as acting deputy regioial administrator 5/l-1 6197 889 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 5/17-6J2J97 2,376 Denver, CO TDY expenses and trips home durina detail as acting deputy regio;al administrator 613-l 8t97 889 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator Page 12 GAO/GGD-99-40R PBS Travel and Training Activities Enclosure I Listing of Trips Taken by Staff in the PBS Commissioner’s Office Fiscal Position Grade year Dates cost Location Purpose 6/l g-30/97 2,122 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 7/l-17/97 989 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 7fl8-31197 2,694 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 8/l-20/97 1,332 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 8/21-9J2J97 2,576 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 9/3-l 7J97 846 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 9/18-30197 2,241 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 1998 1 O/l -11 J3i97 669 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 11 f4-3OJ97 3,293 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator 12/l-24/97 3,040 Denver, CO TDY expenses and trips home during detail as acting deputy regional administrator Former Deputy ES 06 1996 1 O/l 6-18J95 500 Chicago, IL GSA Cl0 meeting Commissioner 11113195 442 White Plains, NY Dedication ceremony 12J12-15195 170 Annapolis, MD Senior Real Estate Managers meeting 2J14-17196 1 ,175 Fresno & San Not specified’ Francisco, CA 3Jl l-14/96 606 St Louis, MO PBS Real Estate Managers conference 3J20-22J96 677 Denver, CO Not specified 4J30-513196 996 Boston, MA Training at the JFK School of Government 5/5-7J96 459 Philadelphia, PA IDRC meeting 6J25-28i96 528 Boston, MA Conference 718-l l/96 291 Chicago, IL Can’t Beat GSA Leasing conference 8Jl l-l 3J96 160 Baltimore, MD Conferenceb g/11-13196 728 Denver, CO Not specified’ 1997 11 t3-8f96 915 New Orleans, LAJ Not specified Dallas, TXJDenver, CO/Chicago, IL Page 13 GAO/GGD-99-4OP PBS Travel and Training Activities Enclosure I Listing of Trips Taken by Staff in the PBS Commissioner’s Office Fiscal Position Grade year Dates cost Location Purpose 11 Jl g-22/96 381 Chicago. IL/San Can’t Beat GSA Space Diego, CA/Dallas, TX Alterations conference 12/2-6196 186 Baltimore, MD Conferenceb l/5-7/97 720 New Orleans, LA Security, Space & Facilities conference. Community GS 14 1996 9/29-30196 797 Dallas, TX/Cleveland, International Downtown Planner - OH Association conference 1997 11 /14-l 5196 487 Tampa. FL Asset Management Workshop 11 J18-20196 582 Boston, MA To see demo projects sites for good neighbor program” 1 t22-23197 439 Kansas City, MO Meet with regional staff on good neighbor program 267/97 520 Chicago, IL Meet with regional staff on good neighbor program 4J9J97 242 New York, NY To see project for public spaces 4/27-5/l/97 1,236 Portland. OR/Los Meet with reaional staff on aood Angeles; CA neighbor program 7117197 45 Baltimore, MD Meeting w/partnership on good neighbor agreement - 7J29-30197 633 Albany, NY NY State Conference of Mayors 1998 412-4198 617 Boston, MA Meetings 4/16-17/98 605 Boston, MA/New Attend Boston City Hall Panel York, NY Meeting 616-8198 430 Boston, MA Meetings Senior Advisor ES 04 1996 12J12-15195 955 Seattle, WA Enterprise Community conference 2l7196 476 Nashville, TN CEB regional conference 4128-29196 578 Nashville. TN Presentation on urban locational policy to Mainstreet Organization 5/12-14196 955 Atlanta. GA Review reaional process with AFC & Olfmpics’ 8/13-15/96 836 Denver, CO Support administrator’s visit 911l-l 2/96 329 Philadelohia. PA I . Attend administrators urban policy presentation 9/l 5-l 8196 905 Phoenix, AZ Attend administrator’s urban policy presentation 9/28-10/l/96 1,161 Dallas, TX/ Accompany commissioner to Cleveland, OH International Downtown Association & NCUED conference 1997 lOJ8-11/96 1.239 Memohis. TN/St. Accomoanv administrator on Louis, MC presenlatidns 1 O/l 7-l 9196 735 Portland, OR To advance GSA Administrator 10/23-25196 622 Tampa, FL To advance GSA Administrator 5/7-g/97 1,031 Atlanta, GAJ Recommendation from the Chattanooga, TN Administrator Former Chief of ES 02 1996 12/l 2-l 5/95 190 Annapolis, MD Senior Real Estate Managers Staff meeting 2J5-6196 430 New York, NY Regional office visit 2/12-13196 602 Atlanta, GA Regional office visit 2J15-16196 264 Philadelphia, PA Not specified Page 14 GAOIGGD-99-40R PBS Travel and Training Activities Enclosure I Listing of Trips Taken by Staff in the PBS Commissioner’s Office Fiscal Position Grade year Dates cost Location Purpose 2l26-27196 607 Atlanta, GA Speak at Black History Program 3/l 1 - 14196 648 Kansas Citv & St Regional office visit/quarterly Louis. MOiOklahoma seior reqional managers - City, CK conference’ 4/21-5/l 7t96 123 Charlottesville, VA Leadership for a Democratic Society training’ Former ES06 1996 10/7-14/95 2.021 Los AnaelesISan NACORE SVIIIDOSiUdAmeriCan Commissioner” Francisco, CA Institute of Architect’s International conference 1 O/28-1 l/1/95 1,323 Albuquerque, NM Attend/speak at IDRC World Congress l/l l-15196 1,224 Palm Springs, CA Attend BOMA meeting and leadership conference 2/26-29196 532 Chicago, IL Corporate Real Estate symposium Special ES 05 1998 6/i g-24198 1,098 Philadelphia, PA BOMA conference Assistant 8125-29198 763 Hilton Head, SC Participate in panel at The Societv of Marketinn Professional Set%& g/22-26/98 2,142 Boston, MA/Charlotte, Attend senior management NC conference/speak at AGC conference Special GS 15 1998 1 l/4-5/97 297 Chicago, IL Attend SCAN-TECH exhibit Assistant” 12/g- 12i97 712 San Jose, CA Attend Card Tech/Secure Tech 1997 conference 2l2-4198 531 Albuquerque, NM Meeting on Smart Card program Program GS 13 1997 819-l 5197 807 Bethel, ME Training Specialist Detailee GS 14 1998 7116-17198 505 Chicago, IL FPS Charette Implementation meeting Special GS 11 1996 g/11-13/96 164 Baltimore, MD Assist with Senior Real Estate Assistant Conferenceb “This staff was a political appointee. bLodging for this trlp was paid by government contract and is not included in the cost of travel. PBS contracted directly with the conference facility for a block of rooms for participants in lieu of having participants pay for lodging and then reimbursing them through per diem on their travel voucher. ‘Travel completed with a blanket travel order, which authorizes trips as necessary for the entire fiscal year and does not require that the purpose of each individual trip be specified. “Lodging paid by the U.S. Postal Service as part of the conference. ‘Stayed with friends or family, no lodging needed. ‘Transportation costs not provided and therefore not included in the cost of travel figures. Travel cost reported does not include lodging or meals. “This staff transferred to the Atlanta Regional Office but continued to work for the Commissioner’s Office until October 1998. Two nights of lodging in St. Louis, MO, was paid for by government contract and not included in the cost of travel figures. ‘Federal Executive Institute provided lodging and meals as part of training. “This staff was a political appointee. Source: GAO analysis of information obtained from the PBS Office of the Commissioner, GSA. Page 15 GAO/GGD-99-4OR PBS Travel and Training Activities Page 16 GAOKGD-994R PBS Travel and Training Activities Page 17 GAOKGD-9940R PBS Travel and Training Activities Page 18 GAO/GGD-9940R PBS Travel and Training Activities Ordering Information The first copy of each GAO report and testimony is free. Additional copies are $2 each. Orders should be sent to the following address, accompanied by a check or money order made out to the Superintendent of Documents, when necessary. VISA and Mastercard credit cards are accepted, also. Orders for 100 or more copies to be mailed to a single address are discounted 25 percent. 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General Services Administration: Travel and Training Activities of the Public Buildings Service
Published by the Government Accountability Office on 1999-02-19.
Below is a raw (and likely hideous) rendition of the original report. (PDF)