oversight

General Services Administration: Travel and Training Activities of the Public Buildings Service

Published by the Government Accountability Office on 1999-02-19.

Below is a raw (and likely hideous) rendition of the original report. (PDF)

      United States

GAO   General Accounting Office
      Washington, D.C. 20548

      General Government Division


      B-280292

      February 19,1999

      The Honorable Bob Franks, Chairman
      The Honorable Robert Wise, Jr.
      Ranking Democratic Member
      Subcommittee on Economic Development,
      Public Buildings, Hazardous Materials and
      Pipeline Transportation
      Committee on Transportation and Infrastructure
      House of Representatives

      Subject: General Services Administration: Travel and Traininw Activities of the Public
      Buildings Service

      This letter responds to your request for information on the travel and training activities of
      employees of the Public Buildings Service (PBS) within the General Services Administration
      (GSA). You expressed concern about the use of resources for travel and training purposes
      when the Federal Buildings Fund (FBF) had a revenue shortfall. Specifically, for selected
      years, you asked for information on PBS’(1) limits on expenditures and obligations for travel
      and training, (2) off-site events sponsored by PBS Central Office and National Capital Region
      (NCR), (3) trips taken by staff in the Commissioner’s Office, and (4) employees attending
      management training programs.

      Results in Brief
      The fiscal year 1997 limit imposed through the appropriations process on the amounts PBS
      could expend on travel was about 62 percent higher than the limit unposed on travel spending
      for fiscal year 1992 when adjusted for inflation. In fiscal year 1998, the appropriations act for
      GSA did not include a provision limiting PBS travel expenditures. There is no comparable
      limit on the amounts PBS can expend for training. When adjusted for inflation, PBS’fiscal
      year 1998 travel obligations were 34 percent higher than its fiscal year 1992 travel obligations,
      and its fiscal year 1998 training obligations were 23 percent lower than its fiscal year 1992
      training obligations. However, on an annual basis, obligations for travel and training
      fluctuated. According to PBS officials, increases in travel were primarily related to the New
      York World Trade Center bombing trial in 1994 and security issues during the 1996 Olympics
      in Atlanta, GA. Also, increases in training occurred based on the need to train staff in a new
      computer system and new business processes, resulting from planned changes in the way
      PBS would conduct business in the future.

      PBS identified 27 off-site events that were sponsored by the Central Office at a total cost of
      $2.7 million and 6 off-site NCR events that costed a total of $276,862. All of these events were
      held during fiscal years 1996 through 1998. Most of the events were regularly scheduled



      Page 1                                              GAO/GGD-99-4OR PBS Travel and Training Activities
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recurring management conferences. Also, during fiscal years 1996 through 1998, staff in the
PBS Commissioner’s office traveled 256 tunes at a cost of about $200,000.

According to PBS data, 15 of its employees attended management development programs at
GSA’s expense in fiscal years 1995 through 1998; and according to PBS officials, all 15 of
these employees were still employed by GSA as of February 4,1999. The number of PBS staff
sent to these types of programs has declined over the years, with no additional employees
being sent in fiscal year 1998.

Scope and Methodology
To provide information on PBS’travel and training obligations for fiscal years 1992 through
1998, we obtained reports from GSA’s National Electronic Accounting and Reporting System
that record obligated funds. We interviewed PBS officials about the fluctuations in the data
provided but did not independently verify these data. We also obtained documents from PBS
budget officials that showed PBS’s specific limitations on travel expenditures for fiscal years
1992 through 199’7.PBS did not have a specific limitation on travel expenditures for fiscal
year 1998 and generally has not had any specific limitation imposed on its training
expenditures. We obtained information on the shortfalls in the FBF and GSA’s actions to deal
with the shortfalls from a recent report we issued.’

To provide information on off-site events, which we defined as being outside of Washington,
D.C., sponsored by PBS Central Office and NCR, we relied on date provided by PBS officials.
Neither the Central Office or NCR had a central location for information on off-site events;
therefore, we could not determine whether all off-site events were identified or if the data
provided were complete. We requested PBS officials in the Central Office and NCR to identify
all off-site events that they sponsored during fiscal years 1996 through 1998 and to provide
specific information on each event, including the dates, information on attendees, cost,
purpose, and location.

To provide information on the frequency and cost of trips taken by staff in the PBS
Commissioner’s Office for fiscal years 1996 through 1998,we examined travel orders and
travel vouchers for trips taken by the staff during this tune. We discussed questions we had
about any of the travel with the deputy commissioner. We reviewed training authorization
forms to identify staff that attended management training programs during fiscal years 1995
through 1998. We obtained the names of employees attending such programs, the provider of
the program, the year of attendance, the cost of the program and travel, and the grade level of
the employee. We relied on PBS officials to tell us if these employees were still employed by
GSA as of when we received the information on February 4,1999. We did not assess the need
for or appropriateness of PBS’travel or training.




’General Services Administration: ImDact of Overestimation of Rental Revenue on the Federal Buildinas Fund (GAOIGGD-98-
183, Aug. 17,1998).




 Page 2                                                           GAO/GGD-99-40R PBS Travel and Training Activities
B-280292


We conducted our review in Washington, D-C., between June 1998 and January 1999 in
accordance with generally accepted govenunent auditing standards. We requested comments
on a draft of this letter from the Administrator of GSA. GSA’s comments are discussed at the
end of this letter.

Background
PBS is the federal government’s principal real estate agent, and its operations and capital
costs are primarily Financed through the F’BF. PBS charges federal agencies rent for the space
they occupy, and the receipts for the rent are deposited in the F’BF. As part of the President’s
budget preparation process, GSA estimates the rental revenue PBS expects to receive.
Through the appropriation process, Congress annutiy limits how much of the fund can be
expended for various activities. Due to weaknesses in the process used to estimate rental
revenues, beginning with fiscal year 1994 and continuing through fiscal year 1997, PBS actual
annual rental revenues were overestimated, resulting in the receipt of less rental revenue
than anticipated in the annual budgets. In January 1997, PBS informed Congress that it
expected its total overestimation of rental revenues for fiscal years 1996 and 1997 to be $847
million.

While there was a shortfall between the estimated and actual rental revenues in the F’BF, at
no point did PBS obligate more funds than it had received. PBS was able to deal with the
overestimations by reducing planned expenditures, using unobligated carryover balances,
and establishing a reserve to ensure that obligational authority was not used until revenue
was available to cover the obligations. In August 1998,2we reported that GSA had taken or
planned to take corrective actions that, if effectively implemented, should help improve
future rental revenue estimates.

Travel and Training Expenses
For many years, the annual appropriations acts that contain the appropriations for GSA-
including PBS-have contained a general provision that limited the amounts GSA and other
agencies covered by the acts could spend on travel expenses3 This limitation did not apply to
the amounts that PBS could expend for training. The fiscal year 1997 limit imposed on the
amounts PBS could expend on travel was about 62 percent higher than the limit imposed on
travel spending for fiscal year 1992 ($7.7 compared to $12.5 million) when adjusted for
inflation. In fiscal year 1998, the appropriations act for GSA did not include a provision
limiting PBS travel expenditures. Obligations for travel and training fluctuated annually as
shown in table 1. However, when adjusted for inflation, PBS’travel obligations in fiscal year
1998 were about 34 percent higher than its l&al year 1992 travel obligations and its fiscal


’ GAO/GGD-98-183,Aug. 17,1998.

’See for example, section 519 of the Treasury, PostaJService, and General Government Appropriations Act, 1996. This section
provides that where an agency’s appropriations are available for travel expenses, travel expenditures from the appropriations
may not exceed the amounts set forth for travel in the budget estimates without advance approval from the House and Senate
Committees on Appropriations.




Page 3                                                               GAO/GGD-99-40R PBS Travel and Training Activities
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year 1998 training obligations were about 23 percent lower than its fiscal years 1992training
obligations.

Table 1: Obligations for PBS Travel and Training for Fiscal Years 1992 Through 1998
                                                                       Fiscal years
Type of Obligation               1992           1993           1994            1995       1996        1997           1998
Travel                           $7.4            $7.8         $10.9            $8.7      $10.6        $11.4          $9.9
Trainina                          6.4             6.5            7.4            7.7        8.9          7.5            4.9


Note: Dollars are in millions and have been adjusted to fiscal year 1998 dollars.
Source: PBS Budget Office.



As table 1 shows, PBS travel obligations fluctuated during the period, rising sharply in fiscal
years 1994 and 1996. According to PBS officials, these increases primarily were due to the
need to relocate staff-particularly federal protective service employees-to deal with
security issues relating to the New York World Trade Center bombing trial in 1994 and the
1996 Olympics in Atlanta, GA The travel obligations decreased in fiscal year 1995 due, in
part, to a reorganization within PBS. Training obligations rose steadily through fiscal year
1996 and then declined in both fiscal years 1997 and 1998.According to PBS officials, training
needs increased in fiscal years 1992 through 1996 due to the installation of a new computer
system and the need to train employees on the new business processes that resulted from
PBS restructuring its lines of business and changing the way it would conduct business in the
future.

GSA did not attempt to reduce the travel or training expenses to cover the shortfalls
experienced in the FBF from fiscal year 1994 to 1997. According to PBS, given the level of the
shortfalls (which ranged into hundreds of millions of dollars annually) cutting spending on
travel or training (which were a few million dollars annually) would not have freed up a
significant amount of funds that could have been diverted to construction or repair and
alteration projects.

PBS Off-Site Events Sponsored by the Central Offke and
National Capital Region
PBS Central Office in Washington, D-C., reported sponsoring 27 off-site events in fiscal years
1996 through 1998,at a total cost of $2.7 million. Over half of the events (16) were annual
conferences held by different business lines within PBS. The other 11 events were generally
(1) associated with GSA’s reinvention activities that were aimed at making PBS the provider
of choice for agencies or (2) other training sessions. The events generally lasted 2 to 3 days,
and 11 of the 27 were held in Maryland, more than in any other state. Three events were
attended by more than 50 staff the two largest events, “Can’t Beat GSA Leasing” and “Can’t
Beat GSA Space Alterations,” were each attended by 600 or more staff. Both of these events
were held to educate GSA employees on initiatives being implemented by PBS to help make
GSA the provider of choice for federal agencies’space needs.




 Page 4                                                                 GAO/GGD-99-4OR PBS Travel and Training   Activities
B-280292


NCR reported sponsoring six PBS off-site events, at a total cost of $276,862, in fiscal years
1996 through 1998. Five of these six events were described as management conferences that
were held on a regular schedule. An NCR official said that it is necessary for management to
meet on a regular basis away from the office to reduce distractions and thus facilitate the
meetings. These events were alI held in Maryland or West Virginia. The sixth event was also
held in West Virginia, specifically for property managers to develop new management skiUs
that would be needed because of the organizational changes that were occurring.

Travel by Staff in the PBS Commissioner’s Office
The PBS Commissioner’s Office spent about $200,000 on travel during fiscal years 1996
through 1998.During this period, a total of 26 staff were assigned to the PBS Commissioner’s
Office, 7 of whom were political appointees. Ten of these staff did not travel during the
period reviewed. The PBS Commissioner traveled more than any of his staff. Table 2
summarizes the number of staff who traveled, the number of trips taken, and total travel
expenses for each fiscal year.

Table 2: Summary of Travel by Staff in the PBS Commissioner’s             Office for Fiscal Years 1996-1998
Fiscal year                      Number of staff traveling              Number of trips                Travelexpenses
1996                                                     10                          83                           $52,683
1997                                                     10                          91                            79,929
1998                                                     IO                          82                            67,075

Source: GAO analysis of information obtained from the PBS Commissioner’s Office, GSA.



As shown in table 2, the number of trips and travel expenses increased in fiscal year 1997.
This increase was due to a Senior Executive Service employee from the Denver Regional
Office being temporarily assigned as the Acting Regional Administrator in the Philadelphia
Regional Office for about 2 months and then as the Acting Deputy Regional Administrator in
NCR for 10 months. According to PBS’Deputy Commissioner, this person was detailed to
these positions due to his vast experience and knowledge of PBS. He said that PBS
determined that it would be more cost effective to have this person detailed to these
assignments rather than relocating him for a year.

Enclosure I to this letter contains a detailed listing of trips taken by staff in the PBS
Commissioner’s Office for fiscal years 1996 to 1998.

Number of PBS Staff Attending Management Programs
The number of staff that PBS has sent to management programs declined after fIscaI year
1996. As shown in table 3, the number of PBS staff attending management programs declined
from eight in fiscal year 1996 to three in fiscal year 1997. One of the programs attended in
fiscal year 1997 is scheduled to run through May 1999. However, no new staff were sent to
management programs in f=caI year 1998. According to PBS, ail staff that attended these
programs since fiscal year 1995 were stih employed with GSA as of February 4,1999.




Page 5                                                           GAOIGGD-99-40R     PBS Travel   and Training   Activities
B-280292


Table 3: Number of PBS Staff Attending Management Programs
            Number Cost of program
Fiscal year of staff       and travel   Provider of management program
1995               4         $82,264    American University,” Council for Excellence in Government
1996                   8             71,925       Brookings institution, Council for Excellence in Government,
                                                  Harvard University, Leaderlab, Federal Executive Institute
1997                   3             44,332       Council for Excellence in Government, American Universiv


Three staff attended the American University program, which began in fiscal year 1995 and ended in fiscal year 1996.
“This program began in August 1997 and is scheduled to run through May 1999.
Source: GAO analysis of information obtained from PBS Management Support Division, GSA.


Agency Comments and Our Evaluation
We requested comments on a draft of this letter from the Administrator of GSA. On February
18,1999, we obtained oral comments from GSA’s Director, Public Buildings Service
Management Support Division. He said that the draft letter generally presented the facts
accurately and provided some technical comments that we incorporated as appropriate.

                                                  -    -     -    -     -

We are sending copies of this letter to the Ranking Democratic Member, Subcommittee on
Oversight, Investigations and Emergency Management, House Committee on Transportation
and Infrastructure, and the Administrator of GSA. We will also make copies available to
others on request.

Major contributors to this letter were Ronald King, Assistant Director; Maria D. Edelstein,
Evaluator-in-Charge; and Michael Horton, Evaluator. Please contact me at (202) 512-8387if
you or your staff have any questions about this letter.



Bernard L. Ungar
Director, Government Business
   Operations Issues


Enclosure




 Page 6                                                               GAOKGD-9940R      PBS Travel   and Training   Activities
Enclosure I

Listing of Trips Taken by Staff in the
PBS Commissioner’s Office

This enclosure lists trips taken by staff assigned to the PBS Commissioner’s Office for fiscal
years 1996 through 1998. For each position in the Commissioner’s Office where staff traveled
at least once, we list the dates, cost, location, and purpose of each trip that was taken in fiscal
years 1996 through 1998. The staff is listed in order of those who took the most trips during
the period we reviewed.

Table 1.1: Trips Taken by Staff in the PBS Commissioner’s Office in Fiscal Years 1996 - 1998
                         Fiscal
Position          Grade year Dates           cost    Location              Purpose
Commissioner” ES 04 1996 256196              $359    New York. NY          Reaional office visit
                                2/12-13196       600     Atlanta, GA              Regional office visit
                                2/l 5- 16196     242     Philadelphia, PA         Regional office visit
                                3/3-4J96         409     San Antonio, TX          AGC Building Contractors
                                                                                  Division meeting/sign partnering
                                                                                  agreement
                                3/l l-14196      560     Kansas City & St.        Regional office visits/quarterly
                                                         Louis, MO/Oklahoma       Senior Real Estate Managers
                                                         City, OK                 Conference
                                4/l 5-l 6196     486     Denver, CO               Regional office visit/tour sites
                                4118-l 9196      526     Oklahoma City, OK        Attend Oklahoma City 1 year
                                                                                  anniversary of bomb&g -
                                4/27-29J96       1,084   Phoenix, AZ              BOMA National Advisory Council
                                                                                  meeting
                                514-l O/96       3,377   Stockholm,    Sweden     Workplace Network Annual
                                                                                  Conference
                                5/l 2-l 3196     676     Minneapolis, MN          AIA National Conference
                                613196           167     New York, NY             Foley Square dedication
                                6125-28196       509     Boston, MA               Meeting”
                                718-l l/96       225     Chicago, IL              Can’t Beat GSA Leasing
                                                                                  conferenceb
                                7118-l 9196      373     Omaha, NE                Tour sites
                                8/l 2-13196      102     Baltimore, MD            Conferenceb
                                913-6196         1,448   San Francisco, CA/       Regional office visit/tour sites
                                                         Denver, CO
                                9/l 6- 17196     591     Phoenix, AZ              Meetings/luncheon with
                                                                                  Downtown Phoenix Partnership
                                9129-30196       804     Dallas, TX/Cleveland,     International Downtown Assoc.
                                                         OH                       conference/regional visit
                         1997   1 O/2-3/96       532     Orlando, FL              Speak at the Disney Institute
                                1 O/9-10/96      568     Boston, MA                Reaional office visit/town hall
                                                                                  meeting/tour courthouse
                                1 O/l 7-l 8196   379     Chicago, IL              Speak at National Trust for
                                                                                   Historic Preservation
                                                                                  conference/meet with regional
                                                                                  staff/tour sites
                                1 l/6-7/96       216     Denver, CO               Preshow for Can’t Beat GSA
                                                                                  Space Alterationsb
                                ll/ll-12/96      573     Montgomery,    AL        Groundbreaking/meetings      with
                                                                                  judge and senator




Page 7                                                      GAO/GGD-99-40R       PBS Travel and Training   Activities
Enclosure I
Listing of Trips Taken by Staff in the PBS Commissioner’s   Office




                         Fiscal
Position           Grade year Dates                 cost     Location                 Purpose
                                1 l/l g-22/96       370      San Diego, CA       Can’t Beat GSA Space
                                                                                 Alterations conference’
                                    12l3-5196       123      Baltimore, MD       Conference
                                    l/5-9/97        668      New Orleans, LA/R   Security, Space & Facilities
                                                             Lauderdale, FL      confer&&.
                                    211 g-20197     419      Boston, MA          Not specifie&
                                    3124197         151      New York, NY        Speak at opening of AIA exhibit
                                    4/l -6197       1,553    Seattle. WA/        Site visits/meet with regional
                                                             Portland, OR/       staff/attend & speak at-
                                                             San Francisco, CA   conference       ’
                                    512-3197        690      Phoenix, AZ         Conference
                                    5/l 8-23197     2,910    New Orleans, W      Attend AIA National Convention/
                                                             Calgary, Canada     Workplace Network conference
                                    5/Z&29197       379      Phoenix, AZ         Speak at conferenced
                                    618-l O/97      793      Portland, OR        AOC Conference
                                    6123-25197      1,246    MinneaDolis. MN/    Dedication/tour sites/attend
                                                             Detroit,‘MI .       BOMA meeting
                                    7f22f97         525      Boston, MA          Meetings
                                    7/30-8/l I97    796      San Francisco & Los Tour sites/meet with regional
                                                             Angeles, CA         staff
                                    9/l 8- 19197    525      Concord, NH         Courthouse dedication
                                    9129-30197      642      Atlanta, GA         Regional office & site visits
                            1998    1 O/27-28/97    191      Philadelphia, PA    Conferenceb
                                    11/4-7197       929      Dallas, TWTulsa,    Not specified’
                                                             OK/Little Rock, AR
                                    11 I24197       247      New York, NY        Not specified
                                    12l2-5197       83       Annapolis, MD       SES conferenceb
                                    12/8-l 2/97     2,390    London, England     Meetings
                                    1 II 3- 14198   348      New York, NY        Meetings
                                    l/27-29/98      385      Grand Rapids, MI    Conferenceb
                                    2lll I98        135      New York, NY         Meeting
                                    2/l 6-l 7198    1,095    Helena, MT          Attend hearing
                                    3/l 2-l 3198    615      Miami, FL            Meetings
                                    3/17- 18198     474      New York, NY         Meetings
                                    412-3198        588       Boston, MA          Meetings
                                    4/16- 17198     370       Boston, MA          Meeting”
                                    4127-28198      404       New York, NY        Tour courthouse/speak at
                                                                                  building show
                                    5f7-20198       5,106     Dublin, Ireland/    Meet with officials from Ireland’s
                                                              London, England
                                                                           -      Public Works Office/attend the
                                                                                  Workplace Network conference
                                    614-6198        312       Denver, CO          Meeting’
                                    618198          449       Boston, MA          Meetings
                                    617 8-l 9198    187       Philadelphia, PA    Conferenceb
                                    7l7-9198        1,222     Seattle, WA         Conference
                                    %I17-l 8198     670       Salt Lake City, UT  Meetings
                                    8127-28198      487       Savannah, GA        Not specified
                                    912-3198        416       New York, NY        Regional off ice visit and meeting
                                                                                  on Penn Station




 Page 8                                                              GAO/GGD-99-40R   PBS Travel   and Training   Activities
Enclosure I
Listing of Trips Taken by Staff in the PBS Commissioner’s   Office




                         Fiscal
Position           Grade year Dates                cost     Location               Purpose
                                   Q/Q-l 1198      813      Toronto, Canada        Speak at conference on
                                                                                   courthouse design
                                   91-l8198        165      New York, NY           Meeting on Penn Station
                                   Q/23-25/98      574      Boston, MA             PBS Management conferenceb
Deputy             ES 05 1997      l/5-7/97        682      New Orleans, LA        Security, Space & Facilities
Comtiissioner                                                                      conference.
                                   3l7l97          76       Charlottesville, VA    Speech for GSA Administrator
                                   3/l 4197        26       Philadelphia, PA       Conference’
                                   312426/97       806      Atlanta, GA            Deputy Regional Administrators




                                                            GA
                                   9123-24197      397      New York, NY           Not specified
                           1998    1 O/26-28/97    2 18     Philadelphia, PA       PBS conference
                                   12/2-5197       80       Annapolis, MD          SES Conference
                                   12/8-Q/97       612      Tampa & St             U.S. courts
                                                            Petersburg, FL
                                   12/l 8-20197    365      Los Angeles, CA        Meeting with city officials re: LA
                                                                                   court plan
                                   l/13-14/98      528      Boston, MA             Not specified
                                   l/l g-20198     403      Los Angeles, CA        Not specified
                                   2/l l-13198     1,407    San Juan, PW           Not specified
                                                            St. Croix & St.
                                                            Thomas, VI
                                   2/l 7-l 9198    1 ,184   Miami 8 Fort Myers     Not specified’
                                                            & Tampa, FU
                                                            Atlanta. GA
                                   3/18-19198      490      Orlando, FL            Not   specified
                                   4/27/98         557      St. Louis, MO          Not   specified’
                                   5/I I98         402      Tampa, FL              Not   specified
                                   5/l 2-l 5198    931      Kansas Citv.           Not   sbecified
                                                            MOTTamoL ‘FL
                                   612-3198        305      San Antonio, TX        Conferenceb
                                   6l7-9198        753      Boston, MA             Meeting
                                   6110-l l/98     550      Albany, NY             Conference
                                   6/l 7-l 9198    244      Philadelphia, PA       ConferenceD
                                   612 l-22/98     306      Philadelphia, PA       Not specified’
                                   8/l 3-l 8/98    1,575    San Francisco, CA      Give testimony in MSPB hearing
                                   8/l 9198        153      Philadelphia, PA       Field office meeting
                                   812427t98       605      Los Angeles, CA        2nd PBS/Marshals Workshop
                                   8/3-t/98        388      Orlando. FL            Meet with Judae on desian for
                                                                                   Orlando cou&ouse       -




Page 9                                                           GAOKGD-99-4OR    PBS Travel    and Training   Activities
Enclosure I
Listing of Trips Taken by Staff in the PBS Commissioner’s     Of&ice




                         Fiscal
Position           Grade year   Dates                 cost    Location                 Purpose
569                                9122-25198                                          PBS Management Conference
Special            GS 13 1996      3112-14196         714     St. Louis, MO/           Senior Real Estate conference/
Assistant”                                                    Oklahoma City, OK        travel with commissioner
                                   4fl7-19196         551     Oklahoma, OK             Observe 1 year anniversary of
                                                                                       Oklahoma City bombing
                                   613196             267      Chicago, IL             Meeting
                                   6/12-13/96         516      Dallas &                Discuss feasibility study/FEMA
                                                               Ft. Worth, TX           meeting/represent PBS
                                                                                       Commissioner at meeting
                                    6127-28196        448      Boston, MA              Can’t Beat GSA Leasing
                                                                                       conference
                                    718-l l/96        362      Chicago, IL             Can’t Beat GSA Leasing
                                                                                       conference
                                    7129-30196        235      New York, NY             Site visit for outleasing project
                                    815-7196          699      Dallas & Ft. Worth,      Site visit/congressional
                                                               TX /Oklahoma City,       meeting/meeting with FEB
                                                               OK
                                    912-4196          811      Monterey, CA            TEEM ‘96 Conference
                                    9/30-lOlli96      600      Boston, MA              Visit federally owned space for
                                                                                       possible outleasing
                           1997     1 O/2-3/96        597      Orlando, FL             Accompanying commissioner to
                                                                                       speech
                                    1 O/27-1 l/l/96   800      Dallas & Ft. Worth,     Signing of Memorandum of
                                                               TX                      Understanding
                                    3125-26197        438      Denver, CO              67 conference set-up
                                    4/l -3197         989      Denver, CO              Meeting
                                    4117-24197        1,233    Atlanta, GA/Denver,     Meeting
                                                               co
                                    5l7-6127197       870      Denver, CO              To work on Denver Summit9
                                    6l8- 1 o/97       627      Washington, D.C.        Travel home during 2 month
                                                                                       assignment to Denver, CO
                                    9/I 8197       154         New York, NY            Goodwill Games
                           1998     10130-I l/3/97 609         Atlanta, GA             Goodwill Games/meeting
                                    l/l 2-l 3198      372      Oklahoma City, OK       Meeting
                                    2/l 8-20198       994      Portland, OR            Not specified’
                                    3/l l-13/98       1,006    Houston, TX/Atlanta,    Not specified’
                                                               GA
                                    3131 I98          164      New York, NY            Not   specified’
                                    4/8- 12198        744      Denver, CO              Not   specified’
                                    6l4-5i98          278      New York, NY            Not   specified’
                                    717 5-21 I98      1,329    Atlanta, GA/New         Not   specified””
                                                               York, NY/Washington,
                                                               D.C.
                                    815-7198          979      Washington, D.C.        Not s ecified’,”
                                    918-l l/98        1,082    Washington, DC.         Not specifieB’h
Special            ES 01 1996       1O/IO-l II95      268      Philadelphia, PA        CAD 2000 task force & PBS CAD
Assistant”                                                                             center rollout
                                    1 O/l 5-l 8/95    1,358    Atlanta, GA/New         CAD 2000 rollout regional visits
                                                               York, NY/Boston, MA
                                    1 O/29-1 l/9/95 2,573      San Francisco, CA/  CAD 2000 rollout regional visits
                                                               Auburn, WA




 Page 10                                                               GAO/GGD-994OR   PBS Travel and Training    Activities
Enclosure I
Listing of Trips Taken by Staff in the PBS Commissioner’s     Office




                            Fiscal
Position           Grade             Dates            cost    Location                Purpose
                                     1 l/13-14/95     612     Nashville, TN           CAD 2000 rollout regional visits
                                     1 l/27-29/95     709     Buffalo, NY             CAD 2000 rollout regional visits
                                     12/5-a/95        679     Louisville, KY/         CAD 2000 rollout regional visits




                                                                                      Council Meeting
                                     6/l 7-22f96      1,613   Anaheim, CA             A/E/C Systems ‘96 conference
                                     7129-31196       621     Chicago, IU             CAD/CIFM pilot/Detroit EZ
                                                              Detroii, Ml
                           1997      12l3-6f96        71      Baltimore, MD           S ES conference
                                     3/26-27197       686     Detroit, Ml             Site review
                                     419-l 7197       1,701   Detroit, Ml             CEB conference
                                     7/l 7-23197      1,642   Boston, MA              EUEC conference
                                     811l-l 3197      798     Ottawa, Canada          Meet with officials from the
                                                                                      Agency on Public Works,
                                                                                      Government Services,
                                                                                      Architectural & Engineering
                                                                                      Services, and Real Property
                           1998      1 O/l 2-l 8197   2,159   Los Angeles, CA         Visit Community Development
                                                                                      Bank              -
                                     11 I1 8-23f97    1,563   Dallas, TX              Attend GSA announcement
                                     12l2-5197        81      Annapolis, MD           SES conference
                                     l/26-31/98       1,269   Los Angeles, CA         Round 1 Easy Designation
                                                                                      announcement
                                     3/29-4l2t98      624     Cedar Rapids, IA        Facility dedication
                                     4/l 3-l 7198     1,259   New Orleans, LA/        Round 2 Empowerment
                                                              Montgomery,. AL         Announcement at NCBM
                                     6/l-4/98         706     Chicago, IL             A/E/C Systems ‘98 Conference
Chief of Staff     ES 02 1996        10/18-19195      351     Chicago, IL             Assistant Regional
                                                                                      Administrators meeting
                                     12/l 2-l 5195    166     Annapolis, MD           Senior Real Estate Managers
                                                                                      conference
                                     3/l 1-l 4196     567     St. Louis, MO           Senior Real Estate conference
                                     4/l 5-l 6/96     470     Denver, CO              Not specified
                                     6125-28196       492     Boston, MA              Meetings
                                     718-l l/96       229     Chicago, IL             Can’t Beat GSA Leasing
                                                                                      conferenceb
                                     8/1.i-13/96      145     Baltimore, MD           Conference
                                     8J20-21196       384     New York, NY            Regional office visit and site visits
                           1997      IO/g-10196       568     Boston, MA              Meeting/speaking engagement,
                                                                                      regional visit, town hall
                                                                                      meeting/tour courthouse
                                     1 O/24/96        162     Philadelphia,     PA    Meeting
                                     1116-7196        227     Denver, CO              Not specified




Page 11                                                            GAO/GGD-99-40R    PBS Travel and Training    Activities
Enclosure     I
Listing    of Trips Taken by Staff in the PBS Commissioner’s     Office




                               Fiscal
Position              Grade    year     Dates           cost      Location                 Purpose
                                        11 /19-22J96    338       San Diego, CA            Can’t Beat GSA Alterations
                                                                                           conference
                                        12J3-6196       71        Baltimore, MD            Conference
                                        4/l -6197       1,367     Seattle, WAJPortland,    Region/site visits, conference
                                                                  OR/San Francisco,
                                                                  CA
                                        5J18-23J97      3,217     Calgary, Canada          Workplace Network conference
                                        816197          149       Philadelphia, PA         Not specified
                                        9121-w97        488       New York, NY             International Downtown
                                                                                           Association conference
                               1998     1 O/l 5-16i97   582       Ft Worth, TX             Not specified
                                        1 O/27-28/97    201       Philadelphia, PA         Not specified
                                        12J2-5197       103       Annapolis, MD            Not specified
                                        5J7-16f98       4.769     Dublin. lrelandl         Meet with officials from Ireland’s
                                                                  London, England          Public Works Office/attend
                                                                                                           .    .    * the
                                                                                           Workplace Network conterence
                                        6Jl7-19198      219       Philadelphia,   PA       Conference
Former Deputy          ES 06 1997       115-l 6197      1,925     Philadelphia,   PAJ      TDY expenses and trips home
Commissioner                                                      Denver, CO               during detail as acting regional
                                                                                           administrator
                                        l/17-2/3/97     1,516     Denver, CO               TDY expenses and trips home
                                                                                           during detail as acting regional
                                                                                           administrator
                                        l/24-26/97      552       Washington,     D.C.      Meet with senators Byrd &.
                                                                                            Davis/attend BOMA conference
                                        2J4-28197       3,257     Denver, CO               TDY expenses and trips home
                                                                                            during detail as acting regional
                                                                                            administrator
                                        3/l- 13197      2,431     Denver, CO                TDY expenses and trips home
                                                                                            during detail as acting deputy
                                                                                            regional administrator
                                        3/l 4-31 J97     637       Denver. CO               TDY exoenses and trips home
                                                                                            durina detail as acting deputy
                                                                                            regio;al administrator
                                        4/l-1 6/97       935       Denver, CO               TDY expenses and trips home
                                                                                            during detail as acting deputy
                                                                                            regional administrator
                                        4J17-3OJ97      2,610      Denver, CO               TDY expenses and trips home
                                                                                            durina detail as acting deputy
                                                                                            regioial administrator
                                        5/l-1 6197       889       Denver, CO               TDY expenses and trips home
                                                                                            during detail as acting deputy
                                                                                            regional administrator
                                        5/17-6J2J97      2,376     Denver, CO               TDY expenses and trips home
                                                                                            durina detail as acting deputy
                                                                                            regio;al administrator
                                        613-l 8t97       889       Denver, CO               TDY expenses and trips home
                                                                                            during detail as acting deputy
                                                                                            regional administrator




 Page 12                                                                  GAO/GGD-99-40R   PBS Travel   and Training   Activities
Enclosure I
Listing of Trips Taken by Staff in the PBS Commissioner’s      Office




                           Fiscal
Position           Grade   year     Dates             cost     Location               Purpose
                                    6/l g-30/97       2,122    Denver, CO             TDY expenses and trips home
                                                                                      during detail as acting deputy
                                                                                      regional administrator
                                    7/l-17/97         989      Denver, CO             TDY expenses and trips home
                                                                                      during detail as acting deputy
                                                                                      regional administrator
                                    7fl8-31197        2,694     Denver, CO            TDY expenses and trips home
                                                                                      during detail as acting deputy
                                                                                      regional administrator
                                    8/l-20/97         1,332     Denver, CO            TDY expenses and trips home
                                                                                      during detail as acting deputy
                                                                                      regional administrator
                                    8/21-9J2J97       2,576     Denver, CO            TDY expenses and trips home
                                                                                      during detail as acting deputy
                                                                                      regional administrator
                                    9/3-l 7J97        846      Denver, CO             TDY expenses and trips home
                                                                                      during detail as acting deputy
                                                                                      regional administrator
                                    9/18-30197        2,241     Denver, CO            TDY expenses and trips home
                                                                                      during detail as acting deputy
                                                                                      regional administrator
                           1998     1 O/l -11 J3i97   669       Denver, CO            TDY expenses and trips home
                                                                                      during detail as acting deputy
                                                                                      regional administrator
                                    11 f4-3OJ97       3,293    Denver, CO             TDY expenses and trips home
                                                                                      during detail as acting deputy
                                                                                      regional administrator
                                    12/l-24/97        3,040    Denver, CO             TDY expenses and trips home
                                                                                      during detail as acting deputy
                                                                                      regional administrator
Former Deputy      ES 06 1996       1 O/l 6-18J95     500      Chicago, IL            GSA Cl0 meeting
Commissioner                        11113195          442      White Plains, NY       Dedication ceremony
                                    12J12-15195       170      Annapolis, MD          Senior Real Estate Managers
                                                                                      meeting
                                    2J14-17196        1 ,175   Fresno & San           Not specified’
                                                               Francisco, CA
                                    3Jl l-14/96       606      St Louis, MO           PBS Real Estate Managers
                                                                                      conference
                                    3J20-22J96        677      Denver, CO             Not specified
                                    4J30-513196       996      Boston, MA             Training at the JFK School of
                                                                                      Government
                                    5/5-7J96          459      Philadelphia,   PA     IDRC meeting
                                    6J25-28i96        528      Boston, MA             Conference
                                    718-l l/96        291      Chicago, IL            Can’t Beat GSA Leasing
                                                                                      conference
                                    8Jl l-l 3J96      160      Baltimore, MD          Conferenceb
                                    g/11-13196        728      Denver, CO             Not specified’
                           1997     11 t3-8f96        915      New Orleans, LAJ       Not specified
                                                               Dallas, TXJDenver,
                                                               CO/Chicago, IL




Page 13                                                             GAO/GGD-99-4OP   PBS Travel   and Training   Activities
Enclosure I
Listing of Trips Taken by Staff in the PBS Commissioner’s     Office




                           Fiscal
Position           Grade   year     Dates            cost      Location              Purpose
                                    11 Jl g-22/96    381       Chicago. IL/San       Can’t Beat GSA Space
                                                               Diego, CA/Dallas, TX Alterations conference
                                    12/2-6196        186       Baltimore, MD         Conferenceb
                                    l/5-7/97         720       New Orleans, LA       Security, Space & Facilities
                                                                                     conference.
Community          GS 14 1996       9/29-30196       797       Dallas, TX/Cleveland, International Downtown
Planner   -                                                    OH                    Association conference
                           1997     11 /14-l 5196    487       Tampa. FL             Asset Management Workshop
                                    11 J18-20196     582       Boston, MA            To see demo projects sites for
                                                                                     good neighbor program”
                                    1 t22-23197      439       Kansas City, MO       Meet with regional staff on good
                                                                                     neighbor program
                                    267/97           520       Chicago, IL           Meet with regional staff on good
                                                                                     neighbor program
                                    4J9J97           242       New York, NY          To see project for public spaces
                                    4/27-5/l/97      1,236     Portland. OR/Los      Meet with reaional staff on aood
                                                               Angeles; CA           neighbor program
                                    7117197          45        Baltimore, MD          Meeting w/partnership on good
                                                                                      neighbor agreement          -
                                    7J29-30197       633       Albany, NY             NY State Conference of Mayors
                            1998    412-4198         617       Boston, MA             Meetings
                                    4/16-17/98       605       Boston, MA/New        Attend Boston City Hall Panel
                                                               York, NY               Meeting
                                    616-8198         430       Boston, MA             Meetings
Senior Advisor     ES 04 1996       12J12-15195      955       Seattle, WA            Enterprise Community
                                                                                      conference
                                    2l7196           476        Nashville, TN         CEB regional conference
                                    4128-29196       578       Nashville. TN          Presentation on urban locational
                                                                                      policy to Mainstreet Organization
                                    5/12-14196       955       Atlanta. GA            Review reaional process with
                                                                                      AFC & Olfmpics’
                                    8/13-15/96       836        Denver, CO            Support administrator’s visit
                                    911l-l 2/96      329        Philadelohia. PA
                                                                          I   .
                                                                                      Attend administrators   urban
                                                                                      policy presentation
                                    9/l 5-l 8196     905        Phoenix, AZ           Attend administrator’s urban
                                                                                      policy presentation
                                    9/28-10/l/96     1,161      Dallas, TX/           Accompany commissioner to
                                                                Cleveland, OH         International Downtown
                                                                                      Association & NCUED
                                                                                      conference
                            1997     lOJ8-11/96       1.239     Memohis. TN/St.       Accomoanv administrator on
                                                                Louis, MC             presenlatidns
                                    1 O/l 7-l 9196   735        Portland, OR          To advance GSA Administrator
                                    10/23-25196      622        Tampa, FL             To advance GSA Administrator
                                    5/7-g/97         1,031      Atlanta, GAJ          Recommendation from the
                                                                Chattanooga, TN       Administrator
 Former Chief of ES 02 1996          12/l 2-l 5/95    190       Annapolis, MD         Senior Real Estate Managers
 Staff                                                                                meeting
                                    2J5-6196         430        New York, NY           Regional office visit
                                    2/12-13196       602        Atlanta, GA            Regional office visit
                                    2J15-16196       264        Philadelphia, PA       Not specified




 Page 14                                                               GAOIGGD-99-40R   PBS Travel   and Training   Activities
Enclosure    I
Listing   of Trips Taken by Staff in the PBS Commissioner’s       Office




                           Fiscal
Position             Grade year   Dates                 cost       Location                  Purpose
                                       2l26-27196       607        Atlanta, GA               Speak at Black History Program
                                       3/l 1 - 14196    648        Kansas Citv & St          Regional office visit/quarterly
                                                                   Louis. MOiOklahoma        seior reqional managers         -
                                                                   City, CK                  conference’
                                       4/21-5/l 7t96     123       Charlottesville, VA       Leadership for a Democratic
                                                                                             Society training’
Former                ES06 1996        10/7-14/95       2.021      Los AnaelesISan           NACORE SVIIIDOSiUdAmeriCan
Commissioner”                                                      Francisco, CA             Institute of Architect’s
                                                                                             International conference
                                       1 O/28-1 l/1/95 1,323       Albuquerque,    NM        Attend/speak at IDRC World
                                                                                             Congress
                                       l/l l-15196       1,224     Palm Springs, CA          Attend BOMA meeting and
                                                                                             leadership conference
                                       2/26-29196       532        Chicago, IL               Corporate Real Estate
                                                                                             symposium
Special              ES 05    1998     6/i g-24198      1,098      Philadelphia, PA          BOMA conference
Assistant                              8125-29198       763        Hilton Head, SC           Participate in panel at The
                                                                                             Societv of Marketinn Professional
                                                                                             Set%&
                                       g/22-26/98       2,142      Boston, MA/Charlotte,     Attend senior management
                                                                   NC                        conference/speak at AGC
                                                                                             conference
Special               GS 15 1998       1 l/4-5/97       297        Chicago, IL               Attend SCAN-TECH exhibit
Assistant”                             12/g- 12i97      712        San Jose, CA              Attend Card Tech/Secure Tech
                                                                                             1997 conference
                                       2l2-4198         531        Albuquerque,    NM        Meeting on Smart Card program
Program              GS 13 1997        819-l 5197       807        Bethel, ME                Training
Specialist
Detailee             GS 14 1998        7116-17198       505        Chicago, IL               FPS Charette Implementation
                                                                                             meeting
Special              GS 11 1996        g/11-13/96        164       Baltimore, MD             Assist with Senior Real Estate
Assistant                                                                                    Conferenceb

“This staff was a political appointee.
bLodging for this trlp was paid by government contract and is not included in the cost of travel. PBS contracted directly with the
conference facility for a block of rooms for participants in lieu of having participants pay for lodging and then reimbursing them
through per diem on their travel voucher.
‘Travel completed with a blanket travel order, which authorizes trips as necessary for the entire fiscal year and does not require
that the purpose of each individual trip be specified.
“Lodging paid by the U.S. Postal Service as part of the conference.
‘Stayed with friends or family, no lodging needed.
‘Transportation costs not provided and therefore not included in the cost of travel figures.
Travel cost reported does not include lodging or meals.
“This staff transferred to the Atlanta Regional Office but continued to work for the Commissioner’s Office until October 1998.
Two nights of lodging in St. Louis, MO, was paid for by government contract and not included in the cost of travel figures.
‘Federal Executive Institute provided lodging and meals as part of training.
“This staff was a political appointee.
Source: GAO analysis of information obtained from the PBS Office of the Commissioner, GSA.




Page 15                                                                GAO/GGD-99-4OR      PBS Travel and Training     Activities
Page 16   GAOKGD-994R   PBS Travel   and Training   Activities
Page 17   GAOKGD-9940R   PBS Travel and Training   Activities
Page 18   GAO/GGD-9940R   PBS Travel   and Training   Activities
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