United States General Accounting Office GAO Report to the Subcommittee on Energy and Water Development, Committee on Appropriations, House of Representatives January 1997 DEPARTMENT OF ENERGY Value of Benefits Paid to Separated Contractor Workforce Varied Widely GAO/RCED-97-33 United States GAO General Accounting Office Washington, D.C. 20548 Resources, Community, and Economic Development Division B-275540 January 23, 1997 The Honorable Joseph McDade Chairman The Honorable Vic Fazio Ranking Minority Member Subcommittee on Energy and Water Development Committee on Appropriations House of Representatives Since 1993, the Department of Energy has spent over $609 million to provide benefits to contractor employees separated in workforce restructuring and downsizing efforts at its facilities. Brought on by the end of the Cold War,1 this downsizing has been carried out using the benefits provided by section 3161 of the National Defense Authorization Act for Fiscal Year 1993, which requires Energy to develop plans for minimizing the impact of downsizing on the workforce at affected facilities. The former Chairman and Ranking Minority Member, in a July 18, 1996, letter, expressed concern about the costs associated with Energy’s implementation of these plans, particularly as the costs relate to workers hired after the end of the Cold War. We focused our analysis on the following questions: • What types and amounts of benefits were provided to separated employees? • What distinctions did Energy make in determining who should receive these benefits? • To what extent did the contractors at Energy’s facilities have to rehire workers or replace them with others having similar skills, because the downsizing was not targeted sufficiently to retain critically needed skills? • What steps has Energy taken to oversee the implementation of the plans? The 23,800 contractor employees separated since 1993 under Energy’s Results in Brief workforce restructuring plans have received an average of $25,600 in benefits.2 About 88 percent of the costs were for enhanced retirement incentives or severance pay. Other benefits included extended medical insurance and help with retraining, relocating, and finding new jobs for the 1 Energy recognizes September 27, 1991, the date of the first announcement of a unilateral reduction in the nation’s nuclear stockpile, as the Cold War’s end. 2 During this same period, an additional 15,062 employees left who were not eligible for benefits under the plans, either because they worked for subcontractors or because they left through normal attrition. Page 1 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 affected employees. Although similar benefits were offered at most facilities, the value of these benefits varied considerably among locations, reflecting the considerable discretion given to each facility in determining how best to reduce its workforce. More than half of the workforce restructuring plans provided more generous severance pay than would have normally been provided by the contractors under existing contracts, and almost all plans provided other benefits not normally provided by the contractors, such as extended medical insurance. Moreover, the benefits provided under the plans exceeded those that would have been provided to federal employees in a reduction in force. Energy’s guidelines provide that the consideration of specific benefits for contractor employees should take into account both available funding and whether the employee was hired prior to the end of the Cold War. However, most plans made no distinction in the benefits provided to employees hired during the Cold War and those hired after the Cold War ended. Furthermore, although the act referred only to defense nuclear facilities, the Secretary of Energy directed that in the interest of fairness, workforce restructuring plans would be developed for all facilities.3 However, most of the restructuring costs benefited Cold War workers at defense nuclear facilities. The preliminary data for fiscal years 1995 and 1996 suggest that Energy’s facilities have improved their ability to retain critically needed skills during downsizing. Early restructuring at some facilities resulted in subsequent hiring to fill vacated critical skill positions. For example, at the agency’s Fernald, Ohio, facility, almost every position that was vacated had to be refilled within a year. To retain workers with the skills necessary to accomplish the new mission at its facilities, Energy subsequently revised its guidelines to emphasize the importance of workforce planning. While data are not available on the number of critical skill positions that were refilled during fiscal years 1993 and 1994, Energy’s preliminary data for fiscal years 1995 and 1996 indicate that about 2 percent of the positions vacated had to be refilled. However, since this percentage does not reflect hiring done below the level of principal contractor, employees with critical skills may still be leaving the principal contractor and accepting employment with a subcontractor at the facility. Energy provides limited oversight over how contractors implement workforce restructuring plans. According to agency officials, once the 3 According to the Director, Office of Worker and Community Transition, the authority and funding for the implementation of nondefense facility plans is contained in Energy’s general authority to reimburse the contractors for the costs incurred in operating its facilities. Page 2 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 workforce restructuring plans are approved, the responsibility for implementation is left with the contractors; furthermore, little monitoring is done by Energy program personnel. The reviews by Energy’s Office of Inspector General and others of Energy’s early restructuring efforts have identified problems with the awarding of benefits, including the construction of a training and outplacement facility that was not warranted, separated employees’ receiving benefits for which they were not eligible, and retained employees’ receiving educational reimbursements for training not relevant to the facility. To carry out its missions, Energy relies on contractors for the Background management, operation, maintenance, and support of its facilities. Since the end of the Cold War, the agency’s mission at its defense nuclear facilities has changed from weapons production to cleanup and environmental restoration, thus necessitating a change in employees’ skills. Energy’s facilities have also had to reduce their workforce in response to overall cuts in the federal budget. At the end of fiscal year 1996, total employment by contractors at the facilities was estimated at about 110,000, down from a high of nearly 149,000 at the end of fiscal year 1992. Section 3161 of the National Defense Authorization Act for Fiscal Year 1993 requires that when a change in the workforce at a defense nuclear facility is necessary, Energy must develop a plan for restructuring the contractor workforce. These plans are to be developed in consultation with the appropriate national and local stakeholders, including labor, government, education, and community groups. According to the act, • changes in the workforce should be accomplished to minimize social and economic impacts, should be made only after 120 days’ notice, and should be accomplished, when possible, through the use of retraining, early retirement, attrition, and other options to minimize layoffs; • the Secretary shall submit to the Congress a plan for a defense nuclear facility within 90 days after the date of the 120-day notice, or 90 days after the enactment of the act, whichever is later; • employees shall, to the extent practicable, be retrained for work in environmental restoration and waste management activities; • employees whose employment is terminated shall, to the extent practicable, receive preference in hiring; and Page 3 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 • Energy should provide relocation assistance to transferred employees and should assist terminated employees in obtaining appropriate retraining, education, and reemployment. In addition to the act’s specific requirements, Energy’s guidelines provided that extended medical insurance should be offered to all separated contractor employees. Moreover, although the act refers only to defense nuclear facilities, the Secretary of Energy determined that in the interest of fairness, the workforce restructuring planning process would be applied at both defense nuclear facilities and nondefense facilities. Although Energy provided guidelines to the field offices, these guidelines were intended to be general and not prescriptive. In order to allow for consultation with local stakeholders and to incorporate the unique needs at each facility, field offices were responsible for developing workforce restructuring plans. Energy’s Office of Worker and Community Transition is responsible for coordinating restructuring efforts, reviewing and approving workforce restructuring plans, and reporting on the status of the plans. As of November 1996, a total of 35 workforce restructuring plans either had been approved or were in draft form. While restructuring occurred at 32 of Energy’s facilities, some facilities had multiple restructuring plans; others had none because few employees were affected, and plans were not required if fewer than 100 employees would be involved. (App. I contains a list of the 32 facilities that reported costs associated with the restructuring.) The workforce restructuring plans generally included similar types of Similar Types of separation payments and other benefits. Since 1993, the costs associated Benefits Offered, but with these benefits have totaled about $609 million.4 The value of Amounts Varied separation payments varied among facilities due to such factors as differences in the method used to calculate severance pay. Other benefits, Among Locations including extended medical insurance, educational/training assistance, relocation assistance, and outplacement assistance, were offered at most facilities, and the value of these benefits also varied. These differences in the value of benefits among facilities reflect the nonprescriptive nature of 4 Data on numbers of employees and costs were provided by the Office of Worker and Community Transition on the basis of preliminary data from Energy field offices and are subject to change. The Office also reported about $40 million for retraining or transfer of retained workers and about $6 million spent on severance payments for subcontractor employees, who were not eligible for benefits under the plans. Page 4 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 Energy’s guidelines and the emphasis on developing plans at the local level. Types and Amounts of The workforce restructuring plans included three types of separation Benefits Provided programs: enhanced retirement, voluntary separations, and involuntary separations. Energy’s goal in workforce restructuring was to encourage employees to leave through enhanced retirement or voluntary separation programs and to use involuntary separations only when necessary. The enhanced retirement programs typically added 3 years to age and service for the purpose of calculating pension benefits. Some enhanced retirement programs included an additional incentive payment. The voluntary and involuntary separation programs usually consisted of a severance payment based on length of service and base salary. In all, nearly 75 percent of the employees leaving under the three separation programs accepted enhanced retirement or voluntary separations (see fig. 1). Figure 1: Distribution of Separated Employees by Program Involuntary separation (6,237) 20.9% • Enhanced retirement (4,969) • 26.2% 52.9% • Voluntary separation (12,576) Note: For fiscal years 1993-96, there were a total of 23,782 voluntary and involuntary separations at Energy defense nuclear facilities and nondefense sites. Source: Prepared by GAO using data provided by Energy. Page 5 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 Employees leaving under most voluntary and involuntary separation programs were eligible for additional benefits. These additional benefits included extended medical insurance, educational/training assistance, relocation assistance, and outplacement assistance. However, separation payments accounted for most of the total funds spent on workforce restructuring. Figure 2 shows that 88 percent of the $609 million in workforce restructuring costs consisted of separation and enhanced retirement payments. Figure 2: Distribution of Workforce Restructuring Costs, in Millions of Dollars 5.8% Extended medical coverage ($35.3) 2.7% Education assistance ($16.4) 0.2% Relocation assistance ($1.3) 3.2% Outplacement assistance ($19.2) • • • 88.2% • Enhanced retirement/separation payments ($537.1) Note: Total costs for fiscal years 1993 through 1996 were $609,274,911. Percentages do not total 100 percent due to rounding. Source: Prepared by GAO using data provided by Energy. Page 6 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 As shown in table 1, the total average cost of benefits provided to the 23,782 separated employees was $25,619. Average separation payments ranged from about $37,400 for enhanced retirement to about $15,800 for involuntary separation. Table 1: Total and Average Costs of Separation Payments and Other Number of Average cost per Benefits, Fiscal Years 1993 Through employees Total costs employee 1996 Costs for employees separated with benefits Separation payments Enhanced retirement 4,969 $185,988,167 $37,430 Voluntary separation 12,576 252,355,809 20,066 Involuntary separation 6,237 98,787,082 15,839 Total separation payments 23,782 537,131,058 22,586 Other benefits Extended medical coverage 10,652 $ 35,262,286 $ 3,310 Educational assistance 8,012 16,385,819 2,045 Relocation assistance 444 1,265,637 2,851 Outplacement a a assistance 19,230,111 a a Total other benefits 72,143,853 Total costs for employees separated with benefits 23,782 $609,274,911 $25,619 a Amounts cannot be calculated because the number of persons who received outplacement assistance is unknown; in addition, persons receiving a specific other benefit may be included in more than one category Source: Data provided by Energy’s Office of Worker and Community Transition.. Value of Benefits Varied Although most facilities included similar benefits in their workforce Among Facilities restructuring plans, the value of these benefits varied considerably for several reasons. For separation payments, the variance was generally due to two factors: differences in the severance pay formula used and the characteristics of the workforce at a given facility. For example, the Fernald facility provided severance pay based on service up to a maximum of 24 weeks’ pay, while Lawrence Livermore National Laboratory provided Page 7 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 2 weeks of pay per year of service to a maximum of 52 weeks. In addition, the value of severance payments at a location varied due to average salaries, length of employment, and the age of the workforce. For example, the average severance payment for voluntary separations ranged from $10,172 at Grand Junction to $42,855 at Portsmouth; for involuntary separations, the average payment ranged from $4,076 at Morgantown to $51,409 at the Naval Petroleum Reserve; and for enhanced retirement, the average benefit ranged from $10,000 at Grand Junction to $78,783 at Pinellas. Similarly, the value of benefits other than separation payments generally varied for two reasons—either because Energy’s guidelines specified a maximum amount for the benefit but allowed discretion in determining the appropriate amount for each facility or because of local variances in the costs of those benefits. For example, almost all plans provided educational and training assistance; the maximum benefit ranged from $2,500 to $10,000. In addition, relocation assistance was offered at most facilities; the maximum reimbursement ranged from $2,000 to $5,000. For extended medical coverage, Energy’s costs included the contractors’ full share of health insurance premiums for the first year following separation. The differences in the value of this benefit were due to the costs of coverage at different locations. For example, the average value of the extended medical coverage ranged from $194 at Grand Junction to $16,084 at Pinellas (the Pinellas costs included coverage for retired workers under the plant-closing provisions of the contract). Appendix II summarizes the benefits provided in the 29 workforce restructuring plans at defense nuclear facilities, and appendix III summarizes the benefits provided in 6 workforce restructuring plans at nondefense facilities. Both tables show some of the differences in how these benefits were calculated. Benefits Exceeded Section 3161 of the National Defense Authorization Act for Fiscal Year Amounts That Would Have 1993 authorized benefits such as educational and relocation assistance Been Awarded Under that exceeded those that would have been provided under existing contracts at the facilities. In addition, the agency determined that all Existing Contracts contractor employees, whether voluntarily or involuntarily separated, should be eligible for extended medical coverage (as shown in table 1, the cost of providing this benefit totaled $35.2 million). The contracts at Energy’s facilities usually provide only severance payments and outplacement assistance; no other benefits are offered. As we reported in Page 8 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 March 1995, these limited benefits are consistent with both federal and private practices.5 Our review of downsizing efforts at 22 private companies and state organizations and 3 foreign governments concluded that many of these organizations offered separation incentives more generous than those generally included in federal “buyout” legislation to encourage employees to resign or retire. The only other benefit frequently offered by these organizations was outplacement assistance. However, most of Energy’s workforce restructuring plans included benefits, such as extended medical coverage and educational assistance, in addition to severance pay and outplacement assistance. In contrast, federal employees who are involuntarily terminated through a reduction in force receive only severance pay based on years of service and an additional 10 percent of basic severance for each year an employee is over age 40; the maximum lifetime benefit is 1 year’s annual salary. Under the federal buyout legislation for voluntary separations, the maximum severance pay allowed was $25,000. Although the act was silent on the issue of severance pay, Energy’s guidance allowed the use of enhanced severance payments to encourage voluntary separations. The plans varied as to whether they provided severance payments in accordance with the existing contracts. Of the 35 plans reviewed, 9 conformed to existing contracts, 8 were unclear as to how severance payments compared to normal contract provisions, and 18 provided severance payments that exceeded those normally provided for in the contracts. For example, at Rocky Flats, the existing contractor policy allowed for a maximum of 15 weeks severance pay, while the plan provided a maximum of 52 weeks. At Elk Hills Naval Petroleum Reserve, the enhanced severance pay amounts exceeded the normal severance pay by 41 percent. Although the act referred only to workforce restructuring at defense Similar Benefits Were nuclear facilities, the Secretary of Energy determined that in the interests Generally Provided to of fairness, the planning process included in the act would apply to all Cold War and workforce restructuring. Therefore, the agency generally extended the same benefits to contractor employees at both defense nuclear and Post-Cold War nondefense facilities. Workforce restructuring costs were reported for 15 Workers at Defense nondefense facilities. However, the cost of benefits provided at these facilities accounted for about 7 percent of the total workforce and Nondefense Facilities 5 Workforce Reductions: Downsizing Strategies Used in Selected Organizations (GGD-95-54, Mar. 13, 1995). Page 9 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 restructuring costs reported for fiscal years 1995 and 1996 and primarily included severance payments and medical coverage. The act does not specifically mention employees who worked during the Cold War. However, in its March 1994 guidelines, the Office of Worker and Community Transition established a “job attachment test” that was to be used to determine whether an employee qualified as a Cold War worker and stated that only Cold War workers should be eligible for all benefits. In practice, most plans made little or no distinction in the benefits offered to those employees who worked during and after the Cold War. The largest benefit cost—for severance pay—depended on length of service and base salary rather than on whether the employee worked during the Cold War. The two facilities that did make a distinction—Hanford and Savannah River—provided a lump-sum payment option for voluntary separations, with larger payments for Cold War workers. For other benefits, most plans offered the same benefits to all workers regardless of when they were employed. Although Energy does not routinely collect data separating costs between Cold War and post-Cold War workers, four facilities—Hanford, Savannah River, Oak Ridge, and Rocky Flats—did provide this breakdown of costs. However, since these data are not normally collected, the contractors at the facilities were not able in all cases to identify or separate all costs. According to the data available at these four locations, about 7 percent of the costs went to post-Cold War workers. Table 2 shows the number of employees and cost of benefits provided at the four facilities. Table 2: Comparison of Benefits at Four Facilities for Cold War and Cold War workers Post-Cold War workers Post-Cold War Workers Number of Number of employees Costs employees Costs Hanford 2,921 $109,330,500 911 $ 8,333,000 Oak Ridge 1,916 36,930,025 72 282,714 Rocky Flats 2,493 50,905,742 704 7,253,710 Savannah River 3,639 59,833,357 507 4,731,752 Total 10,969 $256,999,624 2,194 $20,601,176 Source: Data provided by contractors at four facilities. Page 10 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 The limited data available for the early years of restructuring showed Efforts to Retain problems in retaining workers with critically needed skills. While Energy Critical Skills Have did not collect comprehensive information about rehiring rates during the Improved early years, audits at three facilities indicated difficulties in maintaining the workforce necessary to accomplish the mission at the facilities. For example, the agency’s Office of Inspector General reported that during the first restructuring at Fernald, of the 255 separations in fiscal year 1994, all but 14 of the positions had been refilled within 1 year by either the previous employees or ones with similar skills, representing a 95-percent rehire/backfill rate.6 The report concluded that Energy did not (1) require the contractor to perform the skills analysis necessary to identify which employees were needed to perform the current mission and (2) effectively monitor the contractor’s restructuring efforts. In addition, the report stated that continuing to separate and replace employees with critical skills was deemed a material internal control weakness. In response, Energy acknowledged that this restructuring did not accomplish its objectives. Since these early efforts, Energy has taken steps to improve its ability to retain critically needed skills. The agency acknowledged in its report on the restructuring efforts in fiscal years 1993 and 1994 that it was essential for facilities to do more effective workforce planning to identify the critical skills necessary to carry out the new mission. After Energy revised its guidance to emphasize workforce planning, the facilities targeted voluntary separations to retain critical skills and established controls to restrict the rehiring of employees taking voluntary separations. For example, during the fiscal year 1995 restructuring at the Hanford facility, the employees with critical skills were excluded from the voluntary separation program. According to preliminary data reported for all facilities for fiscal years 1995 and 1996, about 2 percent of separated employees have had to be rehired or have their positions backfilled by someone with similar skills. In the explanations accompanying these data, many of these rehires were either employees who had been involuntarily separated and qualified for preferential hiring or collective bargaining employees who had recall rights. However, Energy normally does not track contractor employees below the level of principal contractor and has no data available on hires at most subcontractors. Therefore, separated employees with critical skills 6 Audit of Workforce Restructuring at Fernald Environmental Management Project (ER-B-96-01, Apr. 23, 1996). Page 11 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 could be rehired by subcontractors at the same facility and would not be reflected in the 2-percent rehire/backfill rate. After Energy approves the workforce restructuring plans, it provides little Energy Provides oversight or monitoring of how contractors implement those plans. Limited Oversight of According to the Director of the Office of Worker and Community Plan Implementation Transition, agency field offices are responsible for monitoring workforce restructuring efforts and for determining if benefits are applied appropriately. However, field offices at the four facilities we visited do little monitoring or oversight of the implementation of the facilities’ plans. When monitoring has been done by either Energy’s Office of Inspector General or internal audit personnel at field offices, their investigations have identified instances of excessive costs or inappropriate benefits. The Office of Worker and Community Transition reviews all restructuring plans to ensure that they conform to Energy’s policy before submitting the approved plans to the Congress. This Office also gathers data from the facilities on the costs of restructuring for annual reporting to the Congress. In addition, the office has revised program guidelines to incorporate lessons learned in early restructuring efforts. At the four facilities we visited, field office personnel told us that the contractor was primarily responsible for implementing the workforce restructuring plan. However, agency personnel do review the contractors’ separation programs to ensure consistency with the plan and respond to the contractors’ questions about specific benefit determinations. At one facility, the rehiring of the individuals who accepted enhanced retirement requires approval by the field office manager. However, according to the agency officials responsible for workforce restructuring at the four facilities, they do no detailed review of the costs submitted by the contractors for workforce restructuring. Independent reviews of early restructuring efforts by Energy audit staff have raised questions about the impact of limited monitoring. The Inspector General has issued four reports on workforce restructuring problems and has two ongoing reviews. For example, an August 1995 report at Oak Ridge found that the contractor established training programs and an outplacement center that provided few benefits to separated employees, yet cost Energy $8.2 million in fiscal years 1993 and 1994 and would cost an additional $15.6 million through fiscal year 1997.7 7 Audit of Workforce Restructuring at the Oak Ridge Operations Office (ER-B-95-06, Aug. 3, 1995). Page 12 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 The report recommended that Energy officials at Oak Ridge evaluate and monitor the implementation of the plan to preclude unnecessary expenditures. In addition, the reviews by an internal audit organization at one facility have identified problems and excessive costs associated with workforce restructuring. The reviews of restructurings at Rocky Flats that occurred in fiscal years 1993 through 1995 identified problems with both separation payments and educational and training assistance. For example, one review noted that the contractor paid out $0.8 million for voluntary separations and then hired workers to fill the vacated positions. In addition, another review found voluntary separation payments made to ineligible employees that totaled over $93,000. Internal audits also found that retained employees were reimbursed for training courses that were not relevant to the skills needed at the facility; $200,000 in questionable expenses were identified, including $25,000 for helicopter pilot training for a retained employee. We discussed these concerns with the Director of Energy’s Office of Worker and Community Transition. According to the Director, the agency shares these concerns and acknowledges that early restructuring efforts could have been more effective. The Director added that the Office has learned from these experiences and has a two-part strategy in place to address these issues. First, to increase the effectiveness of workforce restructuring efforts, the Office revises the guidelines annually to reflect lessons learned and holds annual meetings to share experiences with field office personnel responsible for workforce restructuring plans. In addition, although the agency provides limited oversight of the implementation of the plans, the Director believes that contract reform efforts, including the change to performance-based contracts, will provide the appropriate incentives for the contractors to implement the workforce plans more effectively. Energy has exercised wide discretion in restructuring its contractor Conclusions workforce, defining the types and amounts of benefits and who should receive those benefits at its defense nuclear facilities and nondefense facilities. Through improved guidance and emphasis on workforce planning, the agency has taken steps to improve its ability to conduct restructuring while meeting critical skill needs at its facilities. However, given the lack of tracking of employees below the level of principal contractor, it is difficult to determine how effective these steps have been. Page 13 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 In addition, given Energy’s limited oversight of the implementation of restructuring plans, problems with excessive costs or inappropriate benefits, such as those identified by audit organizations, could occur in future restructurings. To address these concerns, Energy has developed a strategy to incorporate lessons learned and to provide incentives for contractors to implement the plans in a cost-effective manner. Since workforce restructuring will continue, the agency needs to ensure that this strategy will be effective in preventing similar problems in the future. We sent a draft of this report to the Department of Energy for its review Agency Comments and comment. (Energy’s comments appear in app. IV.) Energy generally agreed with the report’s findings and conclusions; however, the agency had two concerns. First, Energy did not agree with the characterization of its workforce restructuring program in the title of the report, stating that similar types of benefits were offered at most facilities. While similar types of benefits were offered at most facilities, the formulas used to calculate severance pay combined with the differences in length of service and base salaries among the facilities resulted in a wide range for the value of these benefits. Second, in connection with the rehiring of separated employees, Energy acknowledged that it does not normally track employees below the level of principal contractor. Furthermore, the agency believes that the reduction in both its overall budget and the number of principal contractor employees would not have occurred if subcontractors were hiring employees separated under the programs. However, reductions in budgets and employment levels are not necessarily good indicators. While reductions in budgets and employment levels have occurred, hiring has continued at most facilities. In addition, Energy forwarded a copy of our draft report to the four sites that we visited. The Richland and Savannah River Operations Offices said that our characterization of Energy’s limited oversight of the implementation of restructuring plans did not apply to them. Both offices believe that they are involved in providing direction to the contractors and then monitoring the results. For example, Savannah River indicated that they closely monitor the cost reports and other data submitted by the contractors. However, as noted in our draft report, the activities performed by these offices did not include detailed reviews of the costs submitted by contractors. The other two facilities had only clarifying comments that we incorporated as appropriate. Page 14 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 To determine the types and amounts of benefits provided to separated Scope and employees as well as to determine what distinctions Energy made in Methodology determining who should receive these benefits, we relied primarily on data provided by the agency’s Office of Worker and Community Transition. The data provided by this office relating to the detailed results of workforce restructuring at Energy’s facilities for fiscal years 1995 and 1996 were preliminary and subject to change, and we did not independently verify the data’s accuracy. The data for fiscal years 1993 and 1994 were obtained from the first report on workforce restructuring efforts. We reviewed section 3161 of the National Defense Authorization Act for Fiscal Year 1993 and Energy’s guidelines for implementing this legislation. We also discussed policies, procedures, and data with officials from the Office of Worker and Community Transition. We reviewed 35 final and draft workforce restructuring plans covering the restructuring activities at 32 of Energy’s facilities. Our summaries of these plans are included in apps. II and III and are based on our understanding of the language included in the plans; we did not contact the Energy field offices for clarification. At the four facilities we visited—Hanford, Oak Ridge, Rocky Flats, and Savannah River—contractors provided a breakdown of costs between Cold War and post-Cold War workers. To determine the extent to which the contractors at Energy’s facilities had to rehire or replace workers, and to determine the steps that the agency has taken to oversee the implementation of the plans, we interviewed the officials responsible for restructuring at the four facilities we visited and officials in the Office of Worker and Community Transition. We also reviewed narrative explanations accompanying the fiscal years 1995 and 1996 data provided by that Office, which identified the extent of rehires and backfills. We also reviewed reports by Energy’s Office of Inspector General and the results of reviews by the Chief Financial Officer at the Rocky Flats facility. Our review was performed from August through December 1996 in accordance with generally accepted government auditing standards. As arranged with your office, unless you publicly announce its contents earlier, we plan no further distribution of this report for 7 days after the date of this letter. At that time, we will send copies to the Secretary of Energy. We will also make copies available to others on request. Page 15 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers B-275540 Please call me at (202) 512-3600 if you or your staff have any further questions. Major contributors to this report were Jeffrey E. Heil, Carole J. Blackwell, Gene M. Barnes, William K. Garber, Robert E. Sanchez, Stan G. Stenersen, and Carrie M. Stevens. Allen Li Associate Director, Energy, Resources, and Science Issues Page 16 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Page 17 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Contents Letter 1 Appendix I 20 Energy Facilities Reporting Workforce Restructuring Costs Appendix II 21 Summary of Benefits Provided Under Section 3161 in 29 Workforce Restructuring Plans for Defense Nuclear Facilities Appendix III 24 Summary of Benefits Provided in Six Workforce Restructuring Plans for Nondefense Facilities Appendix IV 25 Comments From the Department of Energy Tables Table 1: Total and Average Costs of Separation Payments and 7 Other Benefits, Fiscal Years 1993 Through 1996 Table 2: Comparison of Benefits at Four Facilities for Cold War 10 and Post-Cold War Workers Page 18 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Contents Figures Figure 1: Distribution of Separated Employees by Program 5 Figure 2: Distribution of Workforce Restructuring Costs, in 6 millions of dollars Abbreviations COBRA Consolidated Omnibus Budget Reconciliation Act of 1985 GAO General Accounting Office Page 19 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Appendix I Energy Facilities Reporting Workforce Restructuring Costs Defense Facilities Argonne National Laboratory Brookhaven National Laboratory Fernald Environmental Management Project Site 8 Hanford Site8 Idaho National Engineering Laboratory8 Kansas City Plant8 Lawrence Livermore National Laboratory8 Los Alamos National Laboratory8 Mound Facility8 Nevada Test Site8 Oak Ridge Site (Oak Ridge National Laboratory, Y-12 Plant, K-25 Site)8 Pinellas Plant8 Portsmouth Gaseous Diffusion Plant Rocky Flats Plant8 Ross Aviation8 Sandia National Laboratory Savannah River Site8 Nondefense Facilities Ames Laboratory Bettis Atomic Power Laboratory Fermi National Accelerator Laboratory General Atomics Grand Junction Site8 Knolls Atomic Power Laboratory Lawrence Berkeley National Laboratory8 Morgantown Energy Technology Center National Renewable Energy Laboratory Naval Petroleum Reserve8 Pittsburgh Energy Technology Center Princeton Plasma Physics Laboratory8 Strategic Petroleum Reserve8 Western Environmental Technology Center Yucca Mountain 8 Facilities with one or more workforce restructuring plans. Page 20 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Appendix II Summary of Benefits Provided Under Section 3161 in 29 Workforce Restructuring Plans for Defense Nuclear Facilities Benefit/number of plans Examples of range of benefit Distinctions made Separation payments Enhanced retirement— 18 plans Typical enhanced retirement programs added None. 3 years to age and pension credited service for calculating pension benefits. Most enhanced retirement offerings would not be available to employees hired after 9/27/91 Oak Ridge allowed the addition of only 2 because of minimum years of service years to both age and pension credited requirements. service. The Mound plan allowed an employee, if at least age 49, to retire with an unreduced pension if age and years of service totaled 80. In addition, there was a one-time payment of 3 months of current base pay plus 1.25 percent of base pay for each year of service. Voluntary separation— 26 plans Severance pay calculations were usually Three plans had lump-sum payment options based on length of service and base salary. A that varied on the basis of whether employees limited number of plans provided payments in were hired before or after 9/27/91. For addition to severance pay. Examples include example, two plans provided employees 60 days’ notice pay (Kansas City), $3,500 hired prior to this date with the option of a termination bonus (Idaho Protection $15,000 payment, while employees hired after Technology), and transition assistance equal this date received $7,500. to 3 months base salary (Mound). The remaining plans made no distinction. Fernald’s fiscal year (FY) 1994 plan provided severance pay up to a maximum of 24 weeks of pay for employees with 15 or more years of service. Fernald’s FY 1995 plan provided separation pay based on length of service up to 50 weeks of pay for employees with 35 or more years of service. Employees also received a lump-sum payment of $15,000. Lawrence Livermore National Laboratory provided 2 weeks of pay for each year of service up to a maximum of 52 weeks pay. (continued) Page 21 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Appendix II Summary of Benefits Provided Under Section 3161 in 29 Workforce Restructuring Plans for Defense Nuclear Facilities Benefit/number of plans Examples of range of benefit Distinctions made Involuntary separation— 27 plans Most severance pay calculations were based In one plan, employees hired after 9/27/91 on years of service and base salary. were not eligible to receive separation payments. In 10 plans, severance pay was the same as for voluntary separations. The remaining plans made no distinction. Ross Aviation allowed only 2 weeks of pay in lieu of notice for involuntary separations. Los Alamos National Laboratory used two severance schedules, depending on overall length of service. One provided from 1 week of pay for employees with less than 1.5 years of service up to a maximum of 52 weeks of pay. The other provided from 2 weeks of pay for employees with less than 2 years of service up to a maximum of 39 weeks. Other 3161 benefits Medical benefits—25 plans All plans that included extended medical In six of the plans, employees hired after coverage used the Displaced Workers 9/27/91 were not eligible for extended Medical Benefits program. For the first year, medical coverage. the company continues to pay its normal contribution to health insurance; for the The remaining plans made no distinction. second year, the separated worker pays one-half the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) rate and for the third and subsequent years, the full COBRA rate. The COBRA rate is equal to the full premium for group insurance plus an administrative surcharge. All but one plan provided this coverage to both voluntary and involuntary separations, provided the employee had no alternate coverage through other employment or a spouse’s medical plan. Two plans—Pinellas and Kansas City—provided coverage for up to a year at no cost, in accordance with existing agreements. (continued) Page 22 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Appendix II Summary of Benefits Provided Under Section 3161 in 29 Workforce Restructuring Plans for Defense Nuclear Facilities Benefit/number of plans Examples of range of benefit Distinctions made Educational/training—28 plans Most of the plans provided for up to $10,000 In five of the plans, employees hired after in educational assistance over a period of 4 9/27/91 were not eligible for educational years for both voluntary and involuntary assistance. In three additional plans, separations. Mound provided the maximum employees who were involuntarily separated for degree programs and up to $5,000 for job- and hired after 9/27/91 were not eligible for specific programs. this benefit. Fernald provided different benefits for voluntary and involuntary separations— $10,000 for voluntary and $5,000 for involuntary. In addition, Lawrence Livermore National Laboratory restricted these benefits to voluntary separations only. Relocation—28 plans All but one plan (Los Alamos Cafeteria) Four plans provided relocation assistance provided relocation assistance. The amount only to employees hired before 9/27/91. Three provided ranged from $2,000 to $5,000; the additional plans provided relocation Kansas City plan provided reimbursement for assistance for involuntary separations only to “reasonable and actual” relocation expenses. employees hired before 9/27/91. The remaining plans made no distinction. Outplacement assistance—29 plans All of the plans included a provision for One plan restricted outplacement assistance outplacement assistance, which was to those employed as of 9/27/91, and one available for both voluntary and involuntary plan restricted this benefit for involuntary separations. At most sites, an outplacement separations of those employed as of 9/27/91. resource center was established to provide assistance to workers of all contractors on the The remaining plans made no distinction. site. Note: In addition to these benefits, certain plans provided other benefits such as child care assistance (Fernald), subsistence grants of up to $500 per month while attending school (Rocky Flats), or 1 year’s life insurance (Idaho Protection Technology). Page 23 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Appendix III Summary of Benefits Provided in Six Workforce Restructuring Plans for Nondefense Facilities Benefit/number of plans Examples of range of benefit Separation payments Enhanced retirement— 1 plan Princeton Plasma Physics Laboratory provided, for those eligible for retirement (age 55 with at least 10 years service), a one-time incentive payment based on length of service up to 11 months of pay—no years were added to age and service for pension calculation. Voluntary separation—5 plans Severance pay normally calculated on the basis of base pay and length of service. Strategic Petroleum Reserve offered 2 weeks of base pay per year of service with a maximum payment of $25,000. Princeton Plasma Physics Laboratory included severance pay for nonexempt employees from 2 to 30 weeks for 25 years; exempt employees received from 1 to 15 months of pay for 25 years. Involuntary separation— 4 plans Severance pay normally calculated on the basis of base pay and length of service. National Institute for Petroleum and Energy Research allowed 20 percent of base salary with all benefits or 25 percent of base salary with medical coverage only. Princeton Plasma Physics Laboratory included severance pay for nonexempt employees of 2 to 30 weeks for 25 years; exempt employees received from 1 to 15 months of pay for 25 years. Other benefits Medical benefits—4 plans All plans that offered extended medical coverage did so using Displaced Workers Medical Benefits: employee pays share of premium as if active employee for first year; one-half Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) rate for second year; and full COBRA rate for third and subsequent years. Educational/training—3 plans Maximum benefit ranges from $3,000 to $10,000 over maximum of 4 years. Relocation—2 plans Maximum of $5,000, if relocation costs not reimbursed by receiving employer. Outplacement assistance—5 plans Resource center established to provide outplacement assistance to all separated employees. Note: Includes Elk Hills Naval Petroleum Reserve, Princeton Plasma Physics Laboratory, Grand Junction Site, Strategic Petroleum Reserve, National Institute for Petroleum and Energy Research, and West Valley Demonstration Project. Page 24 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Appendix IV Comments From the Department of Energy Page 25 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Appendix IV Comments From the Department of Energy Page 26 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Appendix IV Comments From the Department of Energy (308688) Page 27 GAO/RCED-97-33 Benefits Paid to Separated Contract Workers Ordering Information The first copy of each GAO report and testimony is free. Additional copies are $2 each. Orders should be sent to the following address, accompanied by a check or money order made out to the Superintendent of Documents, when necessary. VISA and MasterCard credit cards are accepted, also. Orders for 100 or more copies to be mailed to a single address are discounted 25 percent. Orders by mail: U.S. General Accounting Office P.O. Box 6015 Gaithersburg, MD 20884-6015 or visit: Room 1100 700 4th St. NW (corner of 4th and G Sts. NW) U.S. General Accounting Office Washington, DC Orders may also be placed by calling (202) 512-6000 or by using fax number (301) 258-4066, or TDD (301) 413-0006. Each day, GAO issues a list of newly available reports and testimony. To receive facsimile copies of the daily list or any list from the past 30 days, please call (202) 512-6000 using a touchtone phone. A recorded menu will provide information on how to obtain these lists. For information on how to access GAO reports on the INTERNET, send an e-mail message with "info" in the body to: firstname.lastname@example.org or visit GAO’s World Wide Web Home Page at: http://www.gao.gov PRINTED ON RECYCLED PAPER United States Bulk Rate General Accounting Office Postage & Fees Paid Washington, D.C. 20548-0001 GAO Permit No. G100 Official Business Penalty for Private Use $300 Address Correction Requested
Department of Energy: Value of Benefits Paid to Separated Contractor Workforce Varied Widely
Published by the Government Accountability Office on 1997-01-23.
Below is a raw (and likely hideous) rendition of the original report. (PDF)