oversight

Pittsburgh HA, Pittsburgh, PA

Published by the Department of Housing and Urban Development, Office of Inspector General on 1996-12-27.

Below is a raw (and likely hideous) rendition of the original report. (PDF)

                                      U.S. Department of Housing and Urban Development
                                                         Wanamaker Building, Suite 1005
                                                                   100 Penn Square East
                                                            Philadelphia, PA 19107-3380

                                                     District Inspector General for Audit



December 27, 1996


                                                 Audit Related Memorandum
                                                 No. 97-PH-203-1801


MEMORANDUM FOR:     Paul W. LaMarca, Director, Public Housing
                       Division, Pittsburgh Area Office, 3EPH



FROM:    Edward F. Momorella, District Inspector General
           for Audit, Mid-Atlantic, 3AGA

SUBJECT:     Citizen Complaint
             Pittsburgh Housing Authority
             Section 8 Program
             Pittsburgh, Pennsylvania


Based on an anonymous citizen complaint we performed a limite                          d
review of the Pittsburgh Housing Authority's Section 8 Program.

We interviewed Authority staff, performed Housing Quality St andards
(HQS) inspections, reviewed tenant and owner files, and reviewe    d
exception rent processing.

RESULTS OF REVIEW

1.      HQS Inspections

Nine of fourteen properties inspected failed HQS. Three property
failures could be attributed t o inspector oversight. The property
addres ses and deficiencies were provided to your staff.      Th   e
Authority took immediate action to affect repairs.

2.      Exception Rents

We were unable to confirm comp arability data used to qualify units
for exception rent.     For the five units sampled the Authorit     y
prepared a comparability analysis worksheet for all units re  ceiving
except ion rent.    However, the Authority was unable to locat      e
suppo rting documentation for comparable units listed on th         e
analysis worksheets for four units. Supporting documentation for
two units was inconsistent with the data recorded on the analysis
worksheet. Independent confirmations with rental agents and    owners
of comparable units was incons istent with Authority recorded data.
     Visit the Office of Inspector General's World Wide Web site at http://www.hud.gov/oig/oigindex.html

                                                                                                    2

The Authority maintained data sheets on comparable units for each
geogra phic area.     However these data sheets were used fo        r
processing both exception rents and annual adjustment factor rent
increases. The Authority indicated that when comparability    data is
used for annual adjustment rent increases the original data sheet
is transferred to unit folders  and therefore would be difficult to
loc ate.   Source documentation for the comparability analysi       s
worksheets is not retained in  the exception rent unit folders. As
a result the Authority would be unable to locate exception ren      t
comparability data without 100% unit folder review.

The Section 8 coordinator was not aware that original compar                                       ability
data was not being retained in a control file. Changes are                                         planned
to make the process more efficient.

3.    Total Tenant Payment Calculations

The Authority did not properly calculate Total Tenant Paymen t (TTP)
for tw o of 14 tenant files reviewed. As a result, the Authorit    y
owes two tenants a total of $392.

For one tenant, the Authority did not properly verify income fo     r
the recertifications effective February 1, 1994 and 1995.     Th    e
Authority used income verifications from prior years.          Th   e
Authority also included an income source twice when calculat  ing the
TTP for the recertification pe riod effective February 1, 1994. As
a result, the tenant is owed $72.

For an other tenant the Authority did not consider an elderl                                                y
allowance in the recertifications computation effective April 1                                             ,
1994 through November 13, 1996. As a result, the tenant is owe                                              d
$320 for the period April 1, 1994 through November 13, 1996.

The Authority agreed with the discrepancies and is in the process
of processing recertifications and refunds.

No other deficiencies were noted.

RECOMMENDATIONS

We recommend you confirm the:

1A    Timely repair of the Section 8 units cited for HQS violation                                         s.

1B    Revision of the Authority's system for processing exceptio                                            n
      rents.

1C    Rectification of tenants overpayments.

                                                  ****

Based on the results of our review no further audit work is                                        planned
at this time.
Should you have any questions please contact Irving I. Guss         ,
Assistant District Inspector G eneral for Audit, at (215) 656-3401.

Attachment - Distribution




CC: OSWALD
    CIANCI

3AGA:GUSS:AMP:12/24/96
 Correspondence
 Code              3AGA
 Concurrence       GUSS
 Date
                                                        Attachment


DISTRIBUTION

Secretary's Representative, Mid-Atlantic, 3AS
Internal Control & Audit Resolution Staff, 3AFI
Director, Public Housing Division, Pittsburgh Area Office, 3EPH
Pittsburgh Area Coordinator, 3ES
Associate General Council Office of Asst Housing and CD, CD (Room
  8162)
Assistant to the Deputy Secretary for Field Management, SDF (Room
  7106)
Public and Indian Housing, Comptroller, PF (Room 5156)
Chief, Financial Officer, F (Room 10164)
Deputy Chief Financial Officer for Finance, FF (Room 10164)
Director, Housing and Community Development Issue Area, U.S. GAO,
  441 G Street, NW, Room 2474, Washington, DC 20548
                         REPORT NAME:         Citizen Complaint
                                              Section 8 Program
                                              Pittsburgh, Pennsylvania
                         REPORT NO:           97-PH-203-1801
                         ISSUE DATE:          December 30, 1996




                         REGIONAL OFFICE (NON-OIG)
Secretary's Representative, Mid-Atlantic, 3AS                                1

Internal Control & Audit Resolution Staff, 3AFI                              1

Director, Public Housing Division, Pittsburgh Area Office,3EPH               1

Pittsburgh Area Coordinator, 3ES                                             1

                          HEADQUARTERS (NON-OIG)
Associate General Council Office of Asst Housing and CD, CD (Room 8162)      1

Assistant to the Deputy Secretary for Field Management,                      1
SDF (Room 7106)

Public and Indian Housing, Comptroller, PF (Room 5156), Barbara Burkhalter   3

Chief Financial Officer, F (Room 10164)                                      2

Deputy Chief Financial Officer for Finance,                                  2
FF (Room 10164)

                             HEADQUARTERS (OIG)

Assistant Inspector General, Office of Audit, GA (Room 8286)                 1

Michael R. Phelps, Deputy Assistant Inspector General for                    1
 Audit, GA (Room 8286)

James M. Martin, Director, Research & Planning                               1
 Division, GAP (Room 8180)

Director, Financial Audits Division, GAF (Room 8286)                         1

Central Files, (Room 8266)                                                   4

Semi-Annual Report Coordinator, (Room 8254)                                  1

                         DISTRIBUTION OUTSIDE HUD
Director, Housing and Community Development Issue Area,                       1
US GAO, 441 G Street, NW, Room 2474,                                         23
Washington, DC 20548 Attn: Judy England-Joseph


From:
Edward F. Momorella, DIGA, Mid-Atlantic
Wanamaker Building, Suite 1005
100 Penn Square East
Philadelphia, PA 19107-3380